Development Services Coordinator

CORE RESPONSIBILITIES

• Maintain accurate donor and constituent records and support ongoing data integrity efforts.
• Process gifts and pledges, prepare donor acknowledgments, and maintain related records.
• Generate reports, lists, and spreadsheets to support fundraising, stewardship, and departmental

planning.

• Provide administrative support to the Director of Development and Development team, including

scheduling, correspondence, and project coordination.

• Assist with budget tracking, deposits, and reconciliation in partnership with the Business Office.
• Support fundraising campaigns, donor stewardship activities, and selected Development events.
• Create and manage online forms, surveys, and other tools that support Development initiatives.
• Learn and utilize database and software systems to improve efficiency and support departmental goals.

As a Cary Academy employee, you will

• Engage actively in the school’s diversity, inclusion, and anti-racism work in all aspects of your professional

responsibilities and interactions in furtherance of Cary Academy’s commitment to equity and justice.

• Attend and actively participate in all required School professional development activities in areas to

• include, but not limited to, safety and security; diversity, equity, and inclusion; student learning and
• support; technology; and school operations.

• Engage authentically in processes of self-reflection and improvement of practice, including full

participation in the Professional Growth and Renewal Program.

• Complete all required administrative and operational tasks and comply with all applicable regulatory

• requirements and School policies and procedures as articulated in handbooks, operating guides and other
• School policy and procedure communications and documentation in a responsive and timely manner.

• Use designated technology assets and platforms as directed by School policies and procedures to allow

• for secure, effective, and collaborative school operations. Work collaboratively with the Information
• Services team to research, implement and evaluate technology resources related to position
• responsibilities.

• Perform other projects and duties as assigned in support of both divisional and school operations and

initiatives.

ESSENTIAL EXPECTATIONS

• Ability to pay attention to detail, be accurate, and organized.
• Ability to handle a multiple-priority, deadline-oriented work environment.
• Ability to handle tasks with interruptions and maintains positive outlook.
• Ability to be customer-service oriented and comfortable working with data.
• Ability to demonstrate an aptitude for learning database systems,

spreadsheets, and reporting tools.

EDUCATIONAL AND PROFESSIONAL REQUIREMENTS

Education

Associate’s degree in related field.

Experience

• 3 – 5 years of general office experience. Prefer experience within a development office.
• Certification and/or Credentials: n/a

Equivalency

• Directly related experience or a combination of directly related education and experience may be
• considered in place of the above requirements.

KNOWLEDGE AND SKILL REQUIREMENTS

• Thorough understanding of office procedures, general office equipment, and the ability to coordinate and

maintain development services processes and procedures and suggest modifications when needed.

• Excellent computer skills with thorough knowledge of a variety of software packages including

Blackbaud/Raisers’ Edge.

• Excellent problem-solving, organizational, communication, writing and mathematical skills.

WORK SCHEDULE

Days

In general, this position is scheduled to work on campus Monday-Friday year-round but is expected to work as necessary to ensure position responsibilities are consistently met. There may be certain work requirements that could result in a need for temporary modification of this schedule, including work on weekends or holidays.

Hours

• This position is scheduled to work 37.5 hours per week. The actual times worked are determined by the
• Head of School given the nature and seasonality of this position. Both planned and unplanned needs may require
• work outside of normal daytime business hours.