Strategic Sourcing & Contracts Coordinator

Contracts & Procurement

ROLE TYPE

Full-Time

JOB OVERVIEW

The Strategic Sourcing & Contracts Coordinator’s primary responsibility is to process PHMC contract and sourcing requests in a fast-paced environment.

RESPONSIBILITIES

• Process and coordinate contract, subcontract, and sourcing requests.
• Use established templates to prepare contract documents as needed.
• Coordinate the activities of contracts, invoices, and purchase orders in systems. Run reports and maintain files related to sourcing and contracts.
• Ensure the progress of contracts, data management, standardization, pricing management, cost containment, vendor management, and vendor bidding.
• Initiate electronic transmission of contracts for internal managerial review, monitor review progress, and respond to requests on issues related to contract content.
• Transmit contracts via DocuSign for signatures and file PDF executed contracts in the system.
• Provide customer service support to PHMC and affiliate personnel, funders, vendors, and service providers relevant to sourcing, contracts, and subcontracts.
• Ensure that department processes, procedures, and performance standards are maintained.

SKILLS

Ability to read and understand contracts, invoices, as related to PHMC’s business model and practices

Familiarity with procurement/contracting databases and systems

Proficiency with Microsoft Office applications

Organizational skills, good attention to detail, and excellent ability to follow processes

Strong communication and interpersonal skills

Knowledge of general office policies, procedures, and work methods

Ability to work in a supportive, positive manner within the department, with fiscal teams, and cross-departmentally, through full participation, personal contribution, and active interaction

Ability to communicate effectively and work with colleagues, government agencies, service providers, program participants, and other human services organizations in a positive, pleasant, professional, and productive manner in writing, by telephone, and in personal contacts

Preferred

Knowledge of PHMC programs, services, and activities

EDUCATION

An associate degree in business administration or a related field is preferred. An equivalent combination of relevant training, education, and experience is also acceptable.

EXPERIENCE

1 year of experience in a related administrative capacity required

Preferred

Experience with purchasing, contracts, and procurement

Preferred

Experience with Microsoft Dynamics NAV, Docusign, and Adobe Acrobat Pro

SALARY GRADE

17

PHMC is an Equal Opportunity and E-Verify Employer.