Executive Assistant - COO

• Commitment to cultural competence, cultural sensitivity and meeting needs of customers with Limited English proficiency (LEP)
• Conformance with policies governing Patients' Rights, HIPAA Privacy Rule, and other confidentiality of information.
• Thorough knowledge of principles of effective communications, liaison with all levels of management and physicians.
• Alertness and skill in recognizing activity demands prioritizing work as needed
• Ability to maintain relationships that facilitate task accomplishment, cooperation and conflict resolution
• Ability to receive guidance and supervision, to follow work rules. Safety practices and procedures and meet deadlines.
• Provide supportive services to Administrative Officers, including general office duties and high volume of calls.
• Professionally meet, greet and direct all key personnel and guests.
• Coordinate and maintain calendars and schedules.
• Manage and process bi-weekly payroll on Ultipro System for the administrative staff.
• Facilitate the execution of all check requests, purchase requisitions, payroll authorizations and personnel requisitions from all medical departments.
• Prepare, Type and distribute all correspondence.
• Coordinate event planning and logistics.
• Maintain up-to-date listings of Administrative Managers and Senior Cabinet Members.
• Commitment to excellence in customer service
• Commitment to educational mission
• Manage the handling of confidential information appropriately and exercise care in safeguarding proprietary information
• Coordinate and maintain filing system.
• Interact with other departments and affiliated centers.
• Perform any other duty within the express or implicit terms of the duties hereunder that may be necessary for the best interest of Wyckoff Heights Medical Center.
• Ability to handle multiple tasks
• Accuracy and efficiency
• Strong organizational skills
• Strong concentration skill
• Efficiency in processing information either written or spoken
• Ability to apply principles of logical thinking

Position Requirements

This position requires a minimum formal education of High School Diploma or equivalent and a minimum of 3 years job-related experience.