Secretary / Receptionist (Shopping Center)

Responsibilities: Be the first person of contact for tenants and visitors of the Shopping Centre that interact with the Shopping Centre Management team; Maintain and update the tenants’ data base; Support the Shopping Centre Management team in the communication with tenants (meetings, phone calls, emails, letters, etc.); Control the status of the insurances of the tenants; Give support to the area of sales and audits in controlling the tenants’ sales declarations; Petty cash administration; Type, keep, receive and deliver correspondence and reports; Prepare different presentations for the department/company; Provide property statistics and leasing information; Manage and classify the documents for the department/company; Update specific information that may be required (merchandising plans, and tenant mix analysis); Ensure that the Shopping Centre Reception desk is clean and proper maintained in order to guarantee a good image for the clients and tenants.