Administrative Assistant II, Development

Administrative Assistant II, Development and Membership

The Skirball Cultural Center seeks an enthusiastic and detail-oriented professional to serve as Administrative Assistant for Development and Membership. Reporting directly to the Associate Director of Development, this position is responsible for providing clerical and administrative office support to the Development Department. This position requires strong attention to detail as well as the ability to regularly interface with the Skirball's member and donor base. This is a growing department with opportunities for the right candidate to expand their role and deepen their impact over time.

Pay Range: $22 - $24 per hour

Responsibilities

Administrative

Report to the Associate Director of Development and assist in all areas, as requested

Organize and maintain computer and hard copy files

Maintain various Excel department charts

Answer telephones and monitor the Development email inbox

Administer written correspondence and its dissemination

Schedule, arrange, and prepare rooms for meetings

Coordinate and track department invoices for payment

Attend meetings, take and distribute notes, and assist with organization

Manage the donor database in Altru: create and maintain donor and prospect profiles; process checks, cash, and credit card donations; process memberships, invoices, receipts, tributes, and thank-you letters to donors; sustain data hygiene; prepare and manage various activity reports and queries; maintain and generate mailing lists in Altru and FileMaker Pro for mailings and special events

Development

Serve as a knowledgeable representative of the Skirball Cultural Center's mission and history

Support planning and execution of major donor events, cultivation experiences, and public-facing programs

Support donor communications across the department, including lift notes, acknowledgement letters, and other written correspondence in coordination with the President's Office

Provide excellent service to donors and key partners via phone, email, and in person

Coordinate and assist with hosting on-site events

Coordinate external mailings and communications

Conduct prospective donor research

Work closely with the President's Office staff on donor-related projects and reports

Assist the Membership Manager on an as-needed basis

Assist Communications on an as-needed basis

Oversee volunteers on special projects

Qualifications, Experience, and Attributes

3+ years of successful experience as an administrative assistant or coordinator in a similar role; experience working in a development department for a nonprofit preferred

Undergraduate degree in English, communications, fundraising, or a similar field, and/or equivalent experience

Excellent proficiency with IT tools including Office 365 applications, Altru or equivalent donor database software, FileMaker Pro, and Zoom; strong ability to conduct computer research and navigate online directories and databases

Strong organizational skills and the ability to multitask

Excellent editing and data entry skills

Collaborative, thoughtful, and professional with a genuine interest in the work

Demonstrated commitment to the Skirball's mission to welcome the stranger and help build a more just society