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Executive Assistant(J103339)

Starbucks China · 上海市·徐汇区

External listingFull-timeabout 1 month ago

About The Role

  • ◆ Provide overall office management and administrative duties such as phone coverage, call
  • screening, memos and letters to the executive.
  • ◆ Proactively coordinate the executive’s calendar, which is comprised of a heavy meeting scheduleand extensive travel.
  • ◆ Plan, schedule, and arrange business meetings and travel itineraries; maintain passport and visarequirements; prepare and reconcile expense accounts for the Division.
  • ◆ Direct business contacts to appropriate managers
  • ◆ Make complex travel arrangements and coordinate itineraries.
  • ◆ Process expense reimbursement for the executive.
  • ◆ Prepare presentations, reports, spreadsheets, meeting minutes and other business information.
  • ◆ Assist in managing expense accounts and budgets.
  • ◆ Provide discrete and confidential coordination of sensitive company information.
  • ◆ Use discretion in interfacing with all levels of individuals, internally and externally.
  • ◆ Anticipate needs and accomplish responsibilities without direction.
  • ◆ Prepare, evaluate, and edit incoming and outgoing communications for the executive.
  • ◆ Manage multiple projects and priorities and initiate follow-up to ensure timely achievement of commitments.
  • ◆ Bachelor’s degree
  • ◆ 3-5 years of work experience in related field
  • ◆ Have administration sense, be active and vibrant, detail-focused
  • ◆ Good communication with all functions internally and externally
  • ◆ Strong Excel skill and PPT skills
  • ◆ Fluent English in both oral and writing

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