Office Manager

CCLA OFFICE MANAGER

ABOUT THE COMPANY

Camden Center is a partial hospitalization and intensive outpatient treatment center that offers comprehensive, multi-disciplinary treatment for psychiatric and addictive disorders. Our staff is comprised of nationally recognized medical doctors, psychotherapists, and integrative medicine specialists

who have been recruited as experts in their field to work with our patients. Camden Center is a medical organization established and operated by physicians, and is

founded on the principles of clinical excellence, compassionate care, and respect

for our patients.

ABOUT THE POSITION

The office manager will be expected to provide clerical support to all Camden Center staff and to create and uphold a welcome and organized work environment. The office manager will also be responsible for greeting visitors as they arrive, directing them to various offices when appropriate, and being the point of contact for office maintenance and care. This position is open to growth as the company expands.

RESPONSIBILITIES

Core duties and responsibilities include

Answer phones, transfer calls to the appropriate station, and take detailed messages as needed; differentiate urgent messages and regular calls that can be returned at the end of the day

Maintain a well-stocked inventory of office supplies, snacks, and drinks

Handling the company credit card responsibly and recording approved purchases

Maintaining a spending budget and spending within or under the budget monthly

Take inventory of office and clinical supplies and place orders/restock as needed

Impeccable record keeping of office furniture, art, and other furnishings within the office spaces

Communication and delegation with repair vendors for necessary repairs within the offices

Compose emails to patients, staff, and associates with professionalism and correct use of grammar and vocabulary

Use discretion and good judgment in handling sensitive and confidential information

Follow all HIPAAs regulations, requirements, and guidelines

Organize patient files and information into Medical Records Database and Google Drive

Complete patient intakes and upload the documents to the electronic medical record

Maintain cleanliness and upkeep of common areas and therapy offices either by self or delegating tasks to subordinates

Prioritize multiple tasks, meet deadlines, and maintain excellent attention to detail

Collect samples and prepare urinary analysis screenings for laboratory testing

Conduct COVID-19 rapid testing for patients or staff as needed

Medication distribution and taking vitals and weight

Open to learn and adapt to new responsibilities

POSITION REQUIREMENTS

• Strong computer and internet research skills; proficiency in the use of Google Workspace
• Professionalism of the highest caliber in all interactions with patients and staff
• Excellent interpersonal skills
• Ability to work well with all levels of management, staff, patients, and vendors
• Must be able to legally work in the United States and provide documentation (2 forms of ID and/or Green Card)
• Must be able to sit and stand at length (up to 4-hours)
• Must be able to lift, push, and pull up to 25-pounds
• Must be able to kneel, bend, and squat

SUPERVISORY RESPONSIBILITIES

Assists with supervising administrative assistants. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include recruiting and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; managing crises; and addressing complaints and resolving problems.

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40 hours/week. Pay range is $32.00/hour - $42.00/hour. Salary commensurate with experience.

Benefits for full-time employees include medical, paid and sick time off, matching 401(k), holiday pay, and a flexible spending account.