Administrative Secretary - AP&P Farmington

Do you have exceptional administrative support skills and are you looking for an exciting, new and challenging opportunity? If so, look no further! Adult Probation and Parole is looking for an Administrative Secretary to provide administrative support to management and staff at its Farmington office. Adult Probation and Parole is a law enforcement agency that supervises and prepares investigation reports for people involved in and convicted of criminal behavior. *Note: This is a Schedule AX Career Service Exempt position. Job Description This job requires a broad knowledge of multiple law enforcement, criminal and legal information programs and related processes, procedures, policies and goals that enable staff to facilitate the work. You will also work with criminal information. May be required to resolve procedural difficulties and interpret regulations and policies which are pertinent to the scope of the office. This position will provide support and supervision over a team of Office Specialist II positions, who support the work of investigators, field agents, and their supervisors, in the management of community supervised offenders. Day-to-day responsibilities of this position: Provide Administrative support to management and staff as well as act as a liaison between the office and other functional units of the region. Lead, supervise staff and perform yearly evaluations. Work closely with the Courts and Board of Pardons and Parole. Work closely with other Regions to resolve issues. Follow State statute, rules, and regulations. Responsibilities Acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, clients or customers. Coordinates and/or acts as a liaison between agency or work unit and other agencies, work units, organizations, suppliers, etc. Provides assistance to staff and public. Prepares and/or processes documents; reviews for accuracy and completeness; updates information and/or evaluates against policy; compares elements for consistency or logical relationships, etc. Writes or drafts correspondence, reports, documents and/or other written materials. Retrieves data found in databases to generate requested reports. Lead or functionally supervise staff; delegate work assignments, monitor/review quality of work, schedule staff, provide technical assistance or training, and/or provide input on performance appraisal, hiring and discipline. Performs other duties as assigned