[Support] : Front Desk & Office Admin (Male)

Job Description: Office Administrator / Receptionist

Location

Noida

Experience

3–6 Years

Role Summary & Key Objectives

We are looking for a proactive and well-organized

Office Administrator / Receptionist

• to manage front-office operations, administrative coordination, and ensure smooth functioning of the workplace.
• The role involves handling visitors and calls, managing office documentation, vendor coordination, and performing
• regular travel-related tasks
• such as bank visits, vendor follow-ups, and other official errands.
• The ideal candidate should be efficient, dependable, and people-oriented — capable of handling both desk and field responsibilities with professionalism and integrity.

Core Responsibilities

Front Office Management

Greet visitors, handle calls, emails, and maintain a welcoming reception area.

Administrative Coordination

Manage office supplies, stationery, and ensure timely procurement and replenishment.

Facility & Vendor Management

Coordinate with housekeeping, maintenance, and vendors for smooth day-to-day operations.

Oversee daily office readiness, ensuring all work areas, meeting rooms, and reception are clean and well-maintained. Ensure housekeeping staff attendance and timely execution of daily cleaning routines. Check and ensure readiness of pantry equipment (tea/coffee machine, water dispensers, etc.) and ambient conditions (lighting, air conditioning, fragrance). Coordinate with the facility/maintenance team to address any immediate issues (repairs, cleaning, or restocking needs).

Travel & Field Responsibilities

Handle

marketing-related visits

,

• banking work
• (cheques, deposits, payments, etc.), and other
• office errands
• as assigned. Liaise with vendors, courier partners, and external agencies for documentation or delivery follow-ups.

Meeting & Travel Support

Organize internal meetings, handle bookings, and assist with travel logistics for team members or guests.

Documentation & Record Keeping

Maintain attendance, visitor logs, courier records, and administrative files (both physical and digital).

Support to HR & Operations

Assist with onboarding support, employee engagement activities, and office events coordination.

Must-Have Skills

Technical Skills

Proficiency in

MS Office (Excel, Word, PowerPoint, Outlook)

.

Familiarity with

• office documentation, expense reporting, and vendor coordination
• .
• Experience in handling
• banking and courier-related tasks
• independently.

Soft Skills

Excellent

• communication and interpersonal
• skills.

Strong

• organization and multitasking
• abilities.
• High sense of
• responsibility, punctuality, and trustworthiness
• for handling office errands.
• Professional, courteous, and customer-oriented attitude.
• Ability to maintain
• confidentiality
• and represent the organization positively in external interactions.

Good-to-Have Skills

Experience in

• travel coordination, event management
• , or employee engagement activities.

Exposure to

• HR or Admin systems
• .

Familiarity with

• corporate banking procedures and courier processes
• .
• Previous experience in
• IT or corporate office environments
• .

Experience Requirements

• 3–6 years
• of relevant experience as an Office Administrator, Front Office Executive, or Receptionist.
• Prior experience in managing
• both in-office and external admin tasks
• preferred.
• Proven track record of handling
• banking, vendor, and logistics responsibilities
• efficiently.

KPIs / Success Metrics

Operational Efficiency

Smooth and uninterrupted office functioning.

Task Completion Rate

Timely execution of admin and travel-related responsibilities.

Accuracy

Error-free documentation and transaction handling.

Professionalism

Positive feedback from employees, vendors, and visitors.

Vendor & Bank Coordination

On-time completion of errands with reliable documentation.

Responsiveness

Prompt handling of calls, correspondence, and request