Admissions Administrative Assistant

## Description

Position: Admissions Administrative Assistant

Reports To: Head of Admissions

Status: Full Time, Non-Exempt

Schedule: 52 Week (3 days/week in the summer)

Benefits: Full Benefit Eligible

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Job Summary

The Admissions Administrative Assistant plays a vital role in supporting the Head of Admissions, with a primary focus on assisting with the admissions process. This position manages student databases, coordinating appointments and events, and ensuring that all student records are organized and maintained.

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Qualifications

• Must be a committed Christian and demonstrate a Christ-centered lifestyle.
• Member of a local church in good standing.
• Demonstrates spiritual and organizational leadership.
• Minimum of a Bachelor’s degree, preferably in a related field.
• Pleasant and professional presentation of self.
• Excellent communication skills, including writing, layout, and editing.
• Ability to think strategically and act accordingly.
• Proficiency in G Suite programs and Microsoft products.
• Must maintain knowledge of school software platforms, social media platforms, and learning management systems.
• Intimate knowledge and experience working with schools.

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Essential Functions

Admissions Support & Coordination

• Create and maintain the annual admissions calendar, including screening and family interview scheduling.
• Oversee all communication related to admissions appointments, including confirmations, reminders, and follow-ups.
• Organize and prepare data and paperwork for screenings and interviews, ensuring all necessary materials are ready for administration staff.
• Maintain student data specific to the admissions process, including birth certificates, immunization records, and educational records.
• Maintain records for enrolled students, including testing and academic records.
• Organize and maintain both digital and hardcopy student record files, ensuring records are up-to-date and easily accessible.
• Coordinate and assist with admissions events and activities.
• Student Records & Administrative Support
• Assist the Head of Admissions with additional duties as needed, ensuring smooth operation of the admissions process and student data management.

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Physical and Safety Requirements

• This is a safety-sensitive position; employees may be required to undergo drug and alcohol testing.
• Ability to sit for extended periods and work at a desk or computer.
• Ability to communicate clearly and effectively in person, via phone, and email.

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Additional Expectations

• Maintain confidentiality and uphold professional ethics.
• Attend school events such as chapel, staff meetings, and other school functions when possible.
• Participate in school initiatives such as fundraising, recruitment, and volunteer programs as needed.
• Flexibility to take on other duties to support the school as necessary.

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