Accounts Payable Specialist

## Description

**About the Role**

We are seeking a detail-oriented **Accounts** **Payable Specialist** to support our accounting team by ensuring timely and accurate payment of vendor invoices and expense obligations. The ideal candidate has prior accounts payable experience and is comfortable working in a fast-paced, multi-entity environment. **2 YEARS MINIMUM EXPERIENCE PROCESSING HIGH VOLUME ACCOUNTS PAYABLE. EXPERIENCE WITH YOOZE A/P SYSTEM IS A PLUS.**

**Key Responsibilities**

• Process high volumes of vendor invoices, credit memos, and employee expense reports accurately and on schedule.
• Verify proper coding, approvals, purchase order matching, and supporting documentation in accordance with company policies.
• Prepare and execute payment runs (ACH, wire, and check) while monitoring due dates and cash requirements.
• Reconcile vendor statements, research discrepancies, and resolve issues in a timely, professional manner.
• Maintain organized and up-to-date vendor files, W-9s, and other compliance documentation.
• Assist with month-end close activities related to accounts payable, including accruals and account reconciliations.
• Respond to internal and external inquiries regarding invoice and payment status, providing excellent customer service to vendors and internal stakeholders.
• Support internal controls, audit requests, and process improvement initiatives within the payables function.

## Qualifications
**Qualifications**

• 2+ years of hands-on accounts payable or general accounting experience required.
• High school diploma required; associate or bachelor’s degree in accounting, finance, or related field preferred.
• Prior experience in a multi-entity or high-volume environment strongly preferred.
• Proficiency with accounting software and Microsoft Excel (sorting, filtering, basic formulas) required.
• NetSuite ERP experience is a strong plus.
• Strong attention to detail, accuracy, and organizational skills, with the ability to manage multiple priorities and meet deadlines.
• Effective written and verbal communication skills and a service-oriented mindset when working with vendors and internal teams.

**Personal Attributes**

• Reliable, accountable, and willing to take ownership of assigned vendors and processes.
• Process-minded, with an interest in helping streamline and improve AP workflows over time.
• Comfortable working in a team environment and collaborating across departments such as purchasing and operations.