HR & Executive Operations Specialist (3410)

## Description

**HR & Executive Operations Specialist**

**Location:** Memphis, TN

**Salary:** $45,000–$55,000/year (commensurate with experience)

**Status:** Full-time, Onsite

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**About Us:**

We are an innovative charter school with a mission to provide exceptional education and a thriving workplace. We’re looking for a smart, proactive, and resourceful **HR & Executive Operations Specialist** to partner directly with our Chief Human Resources Officer (CHRO) in running a high-functioning, people-focused HR department.

If you enjoy variety, love being the right-hand to a senior leader, and have a knack for keeping things organized and moving forward, this role is for you.

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**What You’ll Do:**

You will serve as the CHRO’s **go-to person** for HR operations, recruiting, and daily coordination. Your responsibilities will include:

• **Daily partnership with CHRO**: Start each day mapping priorities, action items, and deadlines.
• **Recruiting coordination**: Post roles, manage applicant flow, conduct initial screenings, schedule and sometimes lead interviews, and prepare offer letters.
• **Onboarding & benefits administration**: Facilitate new hire sessions, enroll employees in benefits, and ensure compliance with all required documentation.
• **HR reporting & metrics**: Generate reports in Paycom, track HR KPIs, and assist with data analysis.
• **Payroll support**: Review payroll runs in Paycom for accuracy, assist with corrections, and ensure compliance with all payroll processes.
• **Document management**: Maintain accurate and confidential employee files, track contracts, and manage sensitive correspondence.
• **Communications**: Draft letters, memos, and announcements — often using AI (Artificial Intelligence) tools to speed up and refine messaging.
• **Executive support**: Screen visitors, help manage scheduling, and proactively identify needs before they arise.

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• **Why You’ll Love Working Here:**

• You’ll work side-by-side with the CHRO and gain exposure to both strategic and operational HR work.
• You’ll have variety in your day — from hiring the right people to improving processes that keep our team running smoothly.
• You’ll be part of a mission-driven school making a real impact.
• Business casual environment with an emphasis on **professional polish**.

## Qualifications
**What We’re Looking For:**

• **Education:**
• Bachelor’s degree in Human Resources, Business Administration, or related field **required**.
• HR certification (PHR, SHRM-CP, or higher) **preferred** — or a demonstrated commitment to earning one.
• **Experience:**
• 2–4 years in HR, office management, or a combined HR/administrative support role.
• Charter school or education environment experience a plus**, not required**.
• **Skills:**
• Strong organizational skills and exceptional attention to detail.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication skills, with **professional polish**.
• **Tech Comfort:**
• Familiarity with HRIS systems (Paycom experience preferred), Microsoft Office, and emerging AI (Artificial Intelligence) tools like ChatGPT.
• **Presence & Demeanor:**
• Professional, approachable, and confident when interacting with leadership, employees, and visitors.
• **Personality:**
• Proactive, solutions-oriented, calm under pressure, and positive in all interactions.