Administrative Assistant

## Description
**SOUTHEASTERN BAPTIST THEOLOGICAL SEMINARY JOB DESCRIPTION FORM**
**JOB TITLE: Administrative Assistant**
**DEPARTMENT: Hispanic Leadership Development**
**SUPERVISOR: Director**

1. **PURPOSE OF THE JOB**

To carry out duties outlined by the Director of HispanicLeadership Development (HLD) and to assist in the development of the Hispanic programs.

1. **ESSENTIAL FUNCTIONS AND RESPONSIBILITIES**

• Assist the Director in the development and expansion of new and current HLD initiatives.
• Work with different Departments (Including, but not limited to: Distance Learning, Admissions, Registrar, Accounting, Communications, and Events) on issues related to Hispanic students, ministries and programs.
• Assist the Director in developing HLD relationships and other specific projects as needed.
• Schedule meetings and conference calls for the Director as requested.
• Coordinate faculty support for HLD professors.
• Update Office Calendar with the schedules of HLD personnel.
• Assist with organizing and promoting HLD events.
• Prepare expense reports for HLD.
• Schedule and make arrangements for professors’ travel through the current platform.
• Coordinate class calendar for ongoing online programs.
• Work with the GTI administrative assistant with the creation and processing of professor contracts.
• Request payment for professors teaching HLD courses.
• Maintain and update Hispanic programs' handbooks.
• Advise and inform students concerning Hispanic programs and policies.
• Oversee the ticket management system for HLD and assign agents per case.
• Assist with social media as needed.
• Respond to emails, phone calls, and other correspondence within a 24-hour period.

1. **OTHER DUTIES & REPONSIBILITIES**

• Additional responsibilities may be designated by the Director of HLD as needs arise.

1. **SUPERVISORY RESPONSIBILITIES**

• Assist the Director with the supervision of HLD personnel.

1. **KNOWLEDGE AND SKILLS (Indicate which are required, preferred, or desirable. Include licenses and certificates.)**

• Fully Bilingual in Spanish and English (speaking and writing) – Required
• Mid to Advanced competency in computer skills– Required:
• MS Word
• MS Excell
• MS PPT
• Desirable competency in computer skills:
• Graphic design
• Social Media Management
• Moodle
• Panopto
• Initiative to carry out objectives
• Ability to follow through with assigned tasks
• Ability to develop relationships well and communicate effectively
• Ability to interact well with various departments on campus and other personnel
• Ability to interact well with students and graduates of Master level programs.

1. **FISCAL RESPONSIBILITY**

• Utilize Office Credit Card and submit expenses for purchases related to printing, shipping, and events.

1. **EXTENT OF PUBLIC CONTACT (Within and outside the University)**

• Daily communication with prospective students and current students
• Work and communicate with other offices at SEBTS
• Frequent coordination with professors and overseas program coordinators

1. **PHYSICAL DEMANDS (Walking, lifting, equipment, operation, etc.)**

• Normal fitness as required for office duties

1. **WORKING CONDITIONS AND ENVIRONMENT**

• Occasional travel to meetings, conferences, other locations on behalf of the HLD office.

## Qualifications
This position is restricted to current SEBTS students and spouses of SEBTS students.
Fully Bilingual in Spanish and English (speaking and writing) – Required