Womens Life Administrative Assistant

## Description

Hours: 15 per week

Pay: $13.00 per hour

I. Purpose of the Job

SEBTS Mission Statement: Southeastern Baptist Theological Seminary seeks to glorify the Lord Jesus Christ by Equipping students to serve the church and fulfill the Great Commission

Student Life Division Mission Statement: The purpose of the Student Life Division is to support the mission of SEBTS by providing co-curricular discipleship & spiritual formation, essential services, and community building activities that assist students to:

1. Engage their vocational training with a whole heart and without distraction,
2. Integrate their learning experience both in and out of the classroom,
3. Develop holistically in the love for and service to the Lord Jesus Christ & His Church for the sake of the nations

The Women’s Life Administrative Assistant supports and organizes the work of Women’s Life and Graduate Life by organizing operations, coordinating communication, and enhancing the effectiveness of the Women’s Life Coordinator and related offices.

II. Essential Functions and Responsibilities (AOR: Areas of Responsibility)

1. Assist the Women’s Life Coordinator
2. Manage accounting and budgeting related to Women’s Life events
3. Assist the office of Grad Life in other ways as needed
4. Coordinate with Share Shop Coordinator

III. Specific & Other Duties and Responsibilities

1. Assist the Women’s Life Coordinator
2. Assist with planning the Women’s session at New Student Orientation
3. Organize and execute women’s events on campus
4. Reserve space in Coursedog
5. Work with Marketing and Communications office to create graphics
6. Create event schedule
7. Order catering and necessary supplies
8. Oversee WASE communications and social media
9. Order merchandise for WASE
10. Set up WASE booths at various events
11. Perform other administrative tasks such as creating forms, assisting in communication, etc...
12. Manage accounting/budgeting related to Women’s Life events
13. Reconciling and managing credit cards
14. Oversee purchase orders, deposits, and petty cash vouchers
15. Management and tracking of the Women’s Life budget
16. Assist the office of Graduate Life and the Graduate Life Director in other ways as needed
17. Regularly update Grad Life staff on budget
18. Assist with preparation and planning of large events (like NSO)
19. Buy and restock supplies for the office as needed in coordination with other office assistants
20. Perform other administrative tasks as needed
21. Contribute to good relationship between Grad Life office and other offices on campus
22. Coordinate with Share Shop Coordinator
23. Purchase supplies as requested by the Coordinator
24. Occasionally meet with Coordinator to provide support and answer questions
25. Provide quarterly budget updates to Coordinator
26. Support Share Shop coordinator with ministry needs and communication

IV. SUPERVISORY RESPONSIBILITIES

1. Directly supervise staff, students, and/or volunteers who are part of Women’s Life or Grad Life event team at any given event.
2. Coordinate with Share Shop Coordinator.

## Qualifications
V. KNOWLEDGE AND SKILLS

Required

This position is restricted to current SEBTS students and spouses of SEBTS students

Professional Skills

Attention to detail

Strong Work Ethic

• Ability to manage sensitive information/files
• Good verbal and written communication skills

Personifies Christian Character Values

Christ-like character in both public and private settings

Trustworthy

Regular church involvement: positively influencing a local church and ministering in that church

Humble

• Hungry to grow
• Aware of others

Personifies Seminary Core Values

• Lighthearted: disposition of teamwork, pleasant in relationships, marked by joyful attitude in & out of workplace
• Others-focused: Considering others as more important than yourself
• Mission minded: Enthusiastic support of the seminary’s mission statement
• Loyalty to the seminary vision and leadership
• Abides by School Code of Conduct

Doctrinal Commitments

In agreement with and not contrary to our four confessional statements of faith.

Preferred

Proficiency in accounting organization/excel spread sheets

Familiar with Microsoft Office Suite

• Experience with running various social media platforms
• VI. FISCAL RESPONSIBILITY

Budget Oversight

• Oversee use of budget for all Women’s Life events and efforts
• Process occasional purchase orders.

Reconcile reports for office credit cards, which includes

• Tracking receipts and out of pocket expenses
• Monthly online reports
• Occasional cash transmittals
• Occasional new vendor requests
• VII. EXTENT OF PUBLIC CONTACT
• Extensive: Students, Student Life Division, IT, faculty members, and other institutional divisions and departments.
• Regular: Department Directors and Assistants, miscellaneous others outside campus and during travel while representing the seminary.
• VIII. PHYSICAL DEMANDS
• Walking – Heavy/Daily: around campus to deliver materials, attend meetings, and participate in campus events
• Extensive walking and stair use in the Ledford Center; job includes responsibilities on all 4 floors of the Ledford Center
• General Activity – Moderate to Heavy
• High activity level required to meet responsibilities of the position, mostly related to mobility inside the Ledford Center.
• IX. WORKING CONDITIONS AND ENVIRONMENT
• Moderate stress environment related to ad hoc situations and events
• Longer work hours are expected during New Student Orientations, and occasional other ad hoc situations.
• Occasional travel may be warranted