ADMINISTRATIVE SECRETARY

## Description

**ADMINISTRATIVE SECRETARY**

**THE OAKS AT PLEASANT GAP**

**FULL TIME – 1st SHIFT**

**MONDAY THROUGH FRIDAY**

**8am to 4pm**

**The Oaks at Pleasant Gap, a personal care and independent living community, is actively seeking candidates for a full time Administrative Secretary. This position will perform secretarial duties, record-keeping functions, administrative detail, and follow-up functions to assist the Personal Care Home Administrator (PCHA) in meeting the administrative needs of the community.**

*Responsibilities:*

• **Assists the PCHA in the planning, developing, organizing, implementing, evaluating, and performance of administrative tasks.**
• **Completes Human Resources tasks including recruitment, onboarding, and orientation.**
• **Develops/maintains a good working rapport with all personnel.**
• **Interprets the community’s policies and procedures to personnel, family members, residents, visitors, etc. as directed by the PCHA.**
• **Consults with department supervisors concerning their administrative needs.**
• **Establishes and maintains a detailed filing system.**
• **Represents the community at and participates in meetings as required.**
• **Coordinates staff meetings, conferences, and schedules as directed.**
• **Ensures administrative functions are completed promptly and efficiently.**
• **Answers the telephone, directs calls, and takes accurate messages.**
• **Types, files, and distributes correspondence as directed.**
• **Ensures outgoing mail is ready for pick up at the designated time.**
• **Sorts and distributes incoming mail.**
• **Receives, screens, and directs visitors, volunteers, sales people, etc.**
• **Maintains and operates various types of office equipment.**
• **Schedules appointments and arranges transportation for residents.**
• **Maintains petty cash.**
• **Assists in coordinating and planning activities of the facility as directed.**

*Qualifications:*

• **Two-year degree from an accredited business/secretarial school and one year of experience in administrative support or a minimum of two years of related work experience.**
• **Strong organizational skills, excellent written and verbal communication skills, and well-versed in MS Office software.**

*Benefits:*

• **Competitive Salary**
• **Choice Benefits Program options include:**
• **Health Insurance (full time only)**
• **Short and Long-Term Disability Insurance**
• **Dental Insurance**
• **Vision Insurance**
• **Life Insurance and Accidental Death and Dismemberment**
• **Generous paid time off program (full and part-time team members)**
• **Seven paid holidays per year (full time)**
• **Paid lunch or dinner period (work 7.5 hours, get paid for 8 hours)**
• **Tuition reimbursement**
• **401k with Roth Option**
• **Continuing Education**

• *Visit our website at* [*<www.alsm.org>*](http://www.alsm.org)*, contact us today at 1-814-359-1102 for more information on ALSM and this great opportunity or stop by*
• **The Oaks at Pleasant Gap**
• **200 Rachel Drive**
• **Pleasant Gap, PA 16823**

EOE