Office Manager

## Description

The **Office Manager** is responsible for overseeing the daily administrative operations of the corporate office, ensuring efficiency, organization, and a professional work environment. This role supports executive leadership, corporate departments, and regional teams by managing office functions, coordinating vendors, maintaining office resources, and fostering a positive workplace culture. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced property management environment.

**REPORTS TO:** Talent & Engagement Manager

## **PRIMARY JOB FUNCTIONS:**

• Direct daily corporate office operations by managing incoming calls, mail services, office logistics, and administrative processes to support organizational effectiveness
• Support all Department Heads and Executives and Regional Manager Team
• Establish and maintain office procedures, systems, and workflow processes
• Ensure the corporate office environment is professional, organized, and fully operational at all times
• Serve as the primary point of contact for office-related matters, vendors, and internal teams
• Coordinate corporate meetings, leadership calendars, and office-wide communications
• Support onboarding logistics, employee records coordination, and internal team needs
• Promote effective communication between corporate office and onsite property teams
• Manage vendor relationships, service contracts, and office-related projects
• Oversee office budget, track expenses, and support invoice processing and approvals
• Assist with coordination of property management administrative processes, documentation, and reporting
• Support RFP coordination, bid tracking, and vendor communication as needed
• Help plan and coordinate company events, training, and corporate initiatives
• Maintain records, reports, and documentation related to office operations and administrative functions
• Identify and implement process improvements to enhance efficiency and productivity
• Prepare periodic operational and administrative reports
• Other tasks and responsibilities may be assigned as needed

## Qualifications
**REQUIREMENTS:**

• Regular and physical attendance is required
• Desire to deliver an exceptional employee, vendor, and leadership support experience in a fast-paced environment
• Strong leadership, organizational, and problem-solving skills
• Ability to manage multiple priorities, deadlines, and competing requests
• Excellent communication and interpersonal skills
• High level of professionalism and discretion
• Strong attention to detail and operational execution
• Ability to work independently and proactively
• Bachelor’s degree in business administration or related field preferred but not required.
• 3–5+ years of office management or administrative leadership experience (property management preferred)
• High level of competency in Microsoft applications including Word, Outlook, PowerPoint, and Excel and Canva.
• Experience with property management software (e.g., Yardi) a plus

**PHYSICAL REQUIREMENTS:**

• Ability to remain in a stationary position for extended periods of time
• Constantly computer and other office productivity equipment
• Occasionally lift/move/carry up to 25lbs with/without assistance
• Frequently lift/move/carry up to 5lbs
• Constantly communicating and exchange information with employees, vendors, and visitors
• Ability to observe details at close range
• Constantly work in low to moderate noise

**Eligibility Requirements****:**

• Must have unrestricted work authorization to work in the United States; and
• Must be willing to submit to a background investigation.

• **Salary Range:** **$26.00 - $28.00 per hour, DOE.**
• **Benefits:**

• ***100% Employee coverage options for Medical, Dental, Vision.***
• ***401(k) plan with employer match***
• ***Robust Paid Time off benefits: Vacation, Sick Days, Holidays and Personal Days.***
• ***Employee Assistance program***
• ***Tuition Assistance***
• ***Dependent Care and Medical Flexible Spending Accounts***
• ***Life & AD&D Insurance***
• ***Pet Insurance***
• ***Employee Exclusive Discounts***
• ***Lucrative referral bonus program***
• ***Free parking***