Accountant I-Program Accountant

## Description

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| **Function(s):** | General accounting and reconciliations, financial reporting and analysis, accounts payable, accounts receivable, grants compliance and Private Pay program activity. |

**JOB RESPONSIBILITIES:**

**Private Pay:**

1. **Prepare and mail monthly consumer invoices.**
2. Research accounts receivable issues or questions.
3. **Prepare monthly reporting of consumer accounts and program review.**
4. Complete retrospective review of consumer accounts and adjust as needed. Process write-off of accounts and notifications to consumer. Process consumer refunds as needed.
5. Perform data entry of member information into accounting software (BC & Wellsky), Excel, and other systems as needed.

**Grants**

1. Back-up to preparation of and submission of all periodic Program Request for Funds and Financial Reporting to all Agency funding sources.
2. Back-up to development, maintenance and analysis of Grant Program Carryover Schedules.
3. Back-up to preparation of program budgets for Agency Grant applications.
4. Back-up to maintenance of all NGAs and related Funding Source Contracts and ensure compliance with all requirements.
5. Back-up to completion of all closeout actions and certification upon grant expiration and reconciliation to accounting records.

**Payables:**

1. Review and approval of accounts payable vouchers. Review and release of payments by check or through ACH on-line banking system, web-based payment systems.
2. Review credit card transactions

**Receivables:**

1. Back-up to prepare and process MFR/RFF accounts receivable invoices and create AR in accounting software.

**Fixed Assets and Vehicles:**

1. Back-up to the Agency’s Fixed Asset Inventory control program which includes tagging new assets, maintaining the Fixed Asset Inventory Database and depreciation schedules.
2. Back-up to compliance with corporate equipment disposal policy and procedures, reconciliation of equipment purchases to the GL and periodic verification of fixed asset inventory.
3. Back-up preparation and posting of monthly and annual depreciation expense – Agency & Foundation

**Cash reporting:**

1. Back-up check/Cash receipt data entry and deposit preparation (on-site & bank deposits)

**Compliance:**

1. Compliance with all appropriate local, state and federal regulations.
2. Assist establish and maintain all Permanent Record, Accounts Receivables and Accounts Payables files in accordance with the Agency’s record retention policy.

**Other Functions:**

1. Assist with Acute Care Transitions processing, reconciliation and other activities
2. Back-up to Client Liability Clerk position as needed
3. NEOCAA and other programmatic invoicing
4. Back-up download and review quarterly retirement plan (401k & 457 plans) reporting and prepare

FS journal entry (457)

1. Back-up reconcile Pension on a quarterly basis
2. Back-up to processing of cost allocation entries. Review of all timecards, preparation of ODA Monthly Timecard Summary report, analysis of earnings against awards and recommendations for changes to Controller.
3. Back-up to preparation of all program financial reports, special analyses and information reports of Agency programs; and recommendations for changes to Controller.
4. Back-up preparation of Medicaid Cost Reports.
5. Assist in the preparation and implementation of the annual program income monitoring of contracted providers.
6. Retrieval of all requested documentation and assistance in schedule preparation for all audits, compilations, reviews and program monitoring.

## Qualifications

Required

• 3-5 years of experience in general accounting
• Computerized accounting experience
• Microsoft Office Excel, Microsoft Office Word, and Microsoft Office Outlook or equivalent
• Bachelor's Degree in Accounting, Finance or related field

Preferred

Experience in Microsoft Business Central, fund accounting, fixed assets and purchasing