Administrative Assistant for Physician Assistant Program

## Description
 Manage and support the affairs of the Program and its faculty.
 Assist the Department Chair/Program Director with the day to day operations of the Program.
 Prepare typed reports, memorandums, and minutes for internal and external use.
 Operate personal computer and software, including the ability to manage databases, tables,
and external report formats.
 Maintain program files as designated by the Department Chair/Program Director.
 Assist in the technical aspects of preparation of examinations, typing student course/lab
materials, faculty and adjunct evaluation forms, and other related course materials under the
guidance of faculty and/or Department Chair/Program Director (e.g., organizing course
packets, syllabi, etc.).
 Assist in proctoring of student examinations
 Process examination forms of student course, faculty and adjunct evaluations of didactic and
laboratory courses under the direction of the faculty and/or Department Chair/Program

Director

•  Operate fax and photocopy machines and other office equipment. Monitors and insures the
• appropriate use of photocopy and fax machines. Orders supplies that are necessary for the
• Program under the guidance of the Program Director.
•  Maintain a professional work environment.
•  Assist with School and Program activities, including events sponsored by the Program (i.e.,
• admissions interviews, white coat ceremony, social events) or special projects as needed.

Other Duties

 Assist with other duties for the Department/Program as needed.

Qualifications and Experience

•  Must possess an earned associate’s degree and one year related work experience or a
• combination of related education and/or experience to equal three years.
•  Experience in an academic environment desired, but not essential
•  Excellent organizational skills
•  Clear and courteous communication skills
•  Ability to assign priorities to work requests
•  Good typing and computer skills
•  Minor lifting activities related to management of office supplies
•  Ability to proofread; accuracy is essential

Communication

•  Communicates clearly and effectively (oral and written) with all MPAS faculty and staff as well
• as all other health profession departments.
•  Communicates clearly and effectively (oral and written) with MPAS students as needed.
•  Communicates clearly and effectively (oral and written) with all College/School departments as
• needed.

Physical Demands

•  For majority of the time must be able to sit, talk, hear, see up close, reach with hands and arms,
• use hands and fingers to handle supplies and equipment.
•  For at least 1/3 of the time must be able to walk and stand.
•  Must be able to lift up to 10 lbs on a regular basis and up to 25 lbs on occasions throughout the
• work day.
•  Must be able to work in an environment with moderate noise levels.

General Job Duties

•  Be in compliance with all school and department’s policies and procedures.
•  Promote the school and department’s mission and vision in all work activities.
•  In all work and community activities uphold school’s ethical standards and values.
•  Participate in continuing education opportunities for work development in areas related to job
• duties and/or mission of the school.
•  Participate in academic program meetings, institutional governance and/or community service
• activities as appropriate to the mission of the school.