Finance Assistant

## Description

Finance Assistant

Finance Department | Sacramento, CA

Pay Info: $20 - $25 per hour

Join a team that changes lives every day.

At Advance Kids, we believe every individual deserves the opportunity to live a meaningful, fulfilling life. For more than 25 years, we have provided innovative residential, clinical, educational, and crisis intervention services for children, teens, and adults with autism spectrum disorder and developmental disabilities. Our mission is simple: to improve quality of life through compassionate, individualized support and evidence-based care.

We are seeking a dedicated Finance Assistant to support our Finance Department. This is an opportunity to work alongside a collaborative leadership team that values integrity, accountability, professionalism, and operational excellence. In this role, you'll help ensure the financial health of the organization while supporting the programs that make our mission possible.

Position Summary

The Finance Assistant reports directly to the Chief Financial Officer (CFO) and serves as a key member of the Finance Department. This position is responsible for a broad range of accounting, bookkeeping, payroll, administrative, and executive support functions while maintaining the highest level of professionalism, accuracy, and confidentiality. The ideal candidate is highly organized, detail-oriented, self-motivated, and capable of managing multiple priorities in a fast-paced environment.

Qualifications

Required

• High school diploma or equivalent
• Minimum of five (5) years of bookkeeping and/or accounting experience
• Strong working knowledge of QuickBooks
• Proficiency in Microsoft Office, including Excel and Word
• Experience processing accounts payable, accounts receivable, payroll, and bank reconciliations
• Excellent organizational, analytical, and problem-solving skills
• Strong written and verbal communication skills
• Ability to maintain strict confidentiality
• Ability to prioritize competing responsibilities and meet deadlines
• Professional demeanor with excellent interpersonal skills

Physical Requirements

• Ability to sit, stand, reach, stoop, and move throughout an office environment
• Ability to lift and carry up to 30 pounds
• Normal visual, hearing, and verbal communication abilities
• Ability to work extensively on a computer
• Ability to travel locally by automobile as needed

Pre-Employment Requirements

• Successful criminal background check
• Reference verification
• Education verification

What You'll Do

Accounting & Financial Management

• Process daily accounts payable, accounts receivable, and general ledger transactions using QuickBooks
• Maintain accurate financial records and ensure accounting system integrity
• Analyze vendor invoices and expense reports, assigning appropriate accounts and departments
• Process vendor payments and resolve invoice, contract, and payment discrepancies
• Reconcile vendor and customer accounts
• Prepare monthly bank reconciliations for multiple accounts
• Prepare bank deposits
• Maintain petty cash and related records

Payroll & Benefits Administration

• Process semi-monthly payroll accurately and on time
• Prepare final paychecks for employee terminations
• Generate payroll reports and post payroll journal entries
• Process employee expense reimbursements
• Respond to employee payroll and billing questions
• Prepare and submit 401(k) contributions
• Verify employee benefit deductions and communicate discrepancies with Human Resources

Administrative & Executive Support

• Support the CFO with correspondence, document preparation, research, and information gathering
• Prepare reports and other financial documentation
• Coordinate general office administrative functions, including filing, copying, mailing, and record management
• Answer and route incoming phone calls professionally
• Maintain accounting files and annual record archiving
• Set up accounting files for each new fiscal year

Professional Responsibilities

• Maintain the highest level of confidentiality regarding company, employee, and client information
• Prioritize multiple projects while meeting deadlines
• Demonstrate accountability, professionalism, adaptability, and collaborative teamwork
• Perform additional duties as assigned

Compensation

• $20.00 - $25.00 per hour
• Benefits:
• Employer-subsidized medical, dental & vision coverage
• 401(k) with employer contribution
• PTO accrual
• Separate paid sick time
• Paid holidays
• Annual performance-based compensation growth potential
• Loyalty bonus every 5 years
• Life & AD&D coverage at no cost to you
• Tax-advantaged healthcare & dependent care FSAs
• Comprehensive Employee Assistance Program (100% employer-funded)

Why Advance Kids?

At Advance Kids, every role contributes to our mission of improving the lives of children, teens, and adults with developmental disabilities. While this position works behind the scenes, the accuracy and integrity of our financial operations directly support the life-changing services we provide. If you're looking for an opportunity where your expertise, attention to detail, and commitment to excellence truly matter, we'd love to have you on our team.

Apply Today and Help Us Change Lives.