Patient Admissions Coordinator

## Description
**JOB SUMMARY**
Embraces the vision of Patient Financial Services: "To provide highly regarded and desirable Patient Financial
Services that are caring, honorable, and innovative." Under the direction of the Patient Financial Services Supervisor,
the Patient Admissions Coordinator maintains proficient emergency registration as well as various inpatient and
outpatient registration. Engages in efficient processing of assigned tasks and projects while providing an exceptional
level of customer service for all hospital customers. Provides multiple patient financial services in the form of: timely
and accurate patient registrations, existing patient system demographic, insurance data updates, basic payment
collections, and engagement in quality assurance and process accuracy.
**ESSENTIAL FUNCTIONS**
**Registration**

• Registers patients in a timely and effective manner, while maintaining a high level of attention to detail with data

• entry. Audits visits for completeness. Ensures that paperwork and documentation are collected when appropriate; i.e.
• ID, insurance, consent, physician order, name change information, advance directives, etc.

• Identifies compliance of orders, including CPT and ICD-10 codes, along with other requirements per policy. If an

order is identified as incomplete, contacts the physician's office to obtain the necessary information.

• Protects and ensures the confidentiality of patient information, especially when delivering paperwork to the

appropriate department.

• Follows federal, state, and any other legal guidelines such as EMTALA or HIPAA with regards to job functions.
• Coordinates with internal departments such as Utilization Review for the appropriate status of patients as well as

• collecting any legally required documentation.
• **Customer Service and Communication**

• Meets the needs of all customers to enhance communication, way-finding, and access to available services at St.

John's Health and affiliated facilities.

• Able to field questions and/or issues to the appropriate person or department. Communicates effectively, and

presents a confident and friendly demeanor with all customers internally and externally.

• Performs duties according to the Scope of Service for Patient Access.
• Continuously contributes to an extraordinary patient and customer experience throughout St. John's Health.
• Comfortable providing registration service for patients in pain, distress, or a traumatic situations; whether it be at the

• main emergency entrance of bedside.
• **Financial Services**

• Collect patient financial obligations such as copays or estimated liability at time of discharge/check out.
• Applies collected amounts to the appropriate patient account, ensures cash is given to the appropriate staff member

for bank deposit, and delivers receipts to the Cash Posting Team for reconciliation.

• Connects the patient with Financial Navigation for more complex financial discussions.
• Collect appropriate forms and patient signatures in relation to financial obligations, i.e. Patient Responsibility

• Waiver, Important Message from Medicare/TRICARE, etc...
• **Teamwork**

• Represents, facilitates, and elevates team success within Patient Financial Services, and St. John's Health as a

whole.

• Assists Supervisor or Manager with various special projects as needed.
• Collaborates with other departments such as Utilization Review, Case Management, Nursing Units, Patient

Assistance, etc., as needed, when additional information from the patient is necessary.

• Is clocked in and ready to take patients or carry out job responsibilities right at the start of shift. General expectation

• is to be clocking in 5 minutes prior to shift.
• **Problem Solving and Improvement Activities**

• Autonomously applies sound judgment to solve operational problems, appropriately following up with team

• members and leadership to address. Participates in the launch, development, implementation, and control of
• improvement projects.

• Adheres to and practices in St. John's Health Corporate Compliance Program, and participates in Performance

Improvement activities.

• Seeks and implements improvement projects directly related to patient admission functions.

**Communication**

• Support and backup the general switchboard function for St. John's Health. Call inbound to the hospital general line

should be handled in a professional and courteous manner and connected promptly with requested connection.

• Respond appropriately to all applicable emergency response situations (aka Code scenarios) such as local

disasters, bomb threats, fires, etc.

• Monitor alarm panel and respond appropriately and quickly to resolve. This may involve overhead paging, calling

• appropriate staff or local emergency services.
• **JOB REQUIREMENTS**
• **Minimum Education**
• **Required:**High School Degree or GED equivalent.
• **Preferred:**Associates or Bachelors Degree, medical terminology certification or proven knowledge of medical terminology, other
• relevant professional certifications.
• **Minimum Work Experience**
• **Required:**Must be able to read, write and speak English fluently. Prior Front Desk or Business Office experience. One year or
• more of strong customer service experience.
• **Preferred:**Prior healthcare experience.
• **FUNCTIONAL DEMANDS**
• **Working Conditions**
• Varying shifts, primarily on weekends, within a 24/7 department. On-site hospital emergency access area position.
• Frequent interruptions and stressful situations. Contact with patients, co-workers and community members under a
• variety of circumstances. Must be on-site at the St. John's Health campus or other facilities to fulfill the responsibilities
• of this role.
• **Physical Requirements**
• 60 to 80% of day sitting and computer use. Medium phone usage. Intermittent standing and walking. Ability to
• lift/push/pull 20 pounds.
• **Direct Reports:**None
• **Reports to:** Sr. Business Relationship Manager
• **Internal & External Contacts:**Patients, patient's family members, members of the community, physicians, nurses, St. John's Health staff, Fire/EMS,
• Law Enforcement Officers and vendors.
• **LEADERSHIP CAPABILITIES**
• **Attention to Detail**

• Completes tasks in a way that ensures there are no errors
• Methodically and patiently reviews work to identify any mistakes or discrepancies
• Creates and stores documentation in a way that is thorough and easy to access

**Priority Setting**

• Spends his/her time and the time of others on what's important
• Quickly zeros in on the critical few and puts the trivial many aside

**Time Management**

• Uses his/her time effectively and efficiently
• Concentrates his/her efforts on the more important priorities
• Gets more done in less time than others

**Composure**

• Avoids becoming defensive or irritated when times are tough
• Maintains balance when the unexpected happens

**Interpersonal Skills**

• Relates well to all kinds of people, up, down and sideways, inside and outside the organization
• Builds appropriate rapport
• Uses diplomacy and tact

**Organizing**

• Can coordinate multiple activities and resources at once to accomplish a goal
• Arranges information and files in a useful manner