Plant HR & Admin Assistant

## Description

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| **Position** **Objective:** | Provide HR and Administrative support consistently and effectively. Assist Accounting and Safety, Health, Environmental departments enabling them to achieve departmental objectives. |

| **Key Result Areas:** | **performance standards:** |

| **Core Values** | - Continuously exhibit and set the example for others in display of Company values: Customer Centric, Ambitious, Proactive, Innovative, Collaborative and Accountable. |

| Administrative | - Answer phones - Entering production batches into LX daily; coordinate with staff accountant to review batch entry and work with production to correct any errors - Maintain binder with LX instructions for batch entry and inventory adjustments. - Enter receiving. - Perform Inventory adjustments as needed to maintain lot control and tracking. - Assist Maintenance with Mainsaver software: parts inventory, preventive maintenance records, receiving purchase orders. - Assist with the administration of plant safety, health, and environment programs. - Create sample order shipment documents. - Greet and check-in vendors, drivers, and guests. - Schedule meetings - Inventory and reorder all office supplies. - Inventory and reorder all cafeteria supplies. - Point of contact for planning and deployment of hardware/software projects, improvements, and installations - Coordinate employee engagement programs off and on-site. - Coordinate community involvement programs. - Be a note taker for meetings. |

| Human Resources | - Comply with HR policies and procedures. - Comply with relevant employee laws. - Process new hire paperwork/ on boarding and termination paperwork. - Proactively develop and promote trust and open and effective communication between employees, their managers and the Company. - Assist in providing effective and ongoing employee training programs. - Ensure that Company policies & procedures are complied with and enforced in a consistent manner. - Assist all managers with employee relations incidents. - Maintain excellent working relations with employees. - Assist in the recruiting and onboarding process, ensuring that high quality candidates are recruited and retained. - Assist managers regarding employee performance and any deviations in performance that may require disciplinary action. - Work with the Plant Leadership Team to establish proactive strategies to facilitate positive employee relations and improve employee engagement. - Manage the attendance tracking system. - Respond to employee questions regarding benefits and assist them with enrolment. - Assist with creating and updating position charters for all positions. - Verify payroll for hourly employees. - Assist in employee investigations as needed. |

| Safety | - Safety is mandatory for both personal safety and the safety of others. - Complete all forms, checklists and documentation required by Company policies and procedures. - Help always endorse and maintain a safe culture. - Be a safety committee member. - Track training, sending out monthly training list, and post training materials on the training board. |

| Quality | - Ensure administrative work is free of errors and done in an efficient manner. |

| **Other** | - Other duties as assigned. |

## Qualifications

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| | | | --- | | **A COMBINATION OF THE LISTED SKILLS AND KNOWLEDGE IS PREFERRED** | | - Associates degree in HR or business and 1 – 3 years related experience and/or training, or equivalent combination of education and experience in Human Resources. - Proficiency with Microsoft Office Word, Excel, Outlook and PowerPoint. - Excellent verbal and written communication skills. - High level of confidentiality is required. - Ability to maintain composure and pleasant manner under pressure. - Good organizational skills. - Customer service orientated - Ability to work independently and in teams. |

| **WORKING CONDITIONS:** | - Standard office environment. |

| **other factors** | - Minimal travel is required. - Schedule may vary depending upon plant schedule and if HR presence on shifts is required. - Occasional Overtime is required. |