Administration Director (61994)

## Description

**POSITION SUMMARY**

Responsible to supervise and oversee the Finance, Food Services, IT, Maintenance, Property,

Purchasing, Student Records and Wellness departments/functions. Ensures all areas of oversight

are compliant with DOL/Company policy to ensure effective and cost-saving budget/resource

management and accountability of Center assets and funds. Serves as Centers lead integrity

officer responsible to audit and ensure programmatic compliance with DOL/Company policy.

Ensures confidentiality of sensitive information.

**MANAGEMENT & SUPERVISION**

Supervises and manages the Finance & Administration Departments. May serve as Acting Center

Director in the Center Directors absence.

**RESPONSIBILITIES**

o Follows all integrity guidelines and procedures and ensures no manipulation of student data.

o Manages and controls Center resources to ensure cost effectiveness and contractual compliance.

o Develops Centers operational budget to meet program objectives.

o Provides oversight and control of capital funding and expenditures, coordinates financial

management activities with Director Team and accurately reports financial activities to the

Government and the Company per policies and procedures.

o Oversees the procurement activities for the Center, with direct responsibility for development,

management and administration of subcontracts.

o Develops and manages Center administrative policies, procedures and services that are

efficient and support student and staff performance through planning, staffing, scheduling,

evaluation and budget control.

o Oversees Center programmatic and financial integrity, audits, reviews and compliance,

ensuring that there is no manipulation of student data nor abuse or misuse of contract funds

or assets.

o Ensures effective maintenance and appearance of the facilities through establishment of

effective PM and corrective maintenance systems, weekly conduct of CTST/Maintenance

Coordination activities and timely acquisition and utilization of capital funds.

o Fills staff vacancies in a timely manner. Effectively motivates, empowers and requires staff to

perform his/her job responsibilities. Employs sound time-management and delegation skills.

Holds staff accountable for producing quality work, develops staff for career progression and

disciplines staff that fail to meet goals.

o Provides required/supplemental training for new and current employees.

o Motivates and manages staff to work effectively, creates a supportive work environment,

recognizes staff accomplishments and proactively addresses staff performance concerns.

o Develops Center beneficial linkages within the community for education, employment, Career

Technical Training and WBL. Promotes a positive image of the Center and Job Corps and

establishes meaningful relationships with elected officials.

o Mentors, monitors and models the Career Success Standards as required by the PRH.

o Shows respect and courtesy to students and holds them accountable for their actions and

behavior.

o Provides services for students and ensures that quality is maintained and student needs are

met. Pursues improvement and enhancement of requisite services.

o Exchanges ideas and information, both orally and in writing, in a clear and concise manner and

contributes meaningfully to group efforts by offering relevant ideas and knowledge. Provides

quality and timely information to DOL/Company when requested.

o Effectively articulates thoughts and ideas. Identifies problems, analyzes causes and evaluates

appropriate solutions prior to taking or recommending actions. Follows up to ensure

prompt/appropriate action is needed and that problems are in fact corrected.

o Works in partnership with staff from all Departments to ensure effective supervision and

services are provided to students.

o Accepts direction and supervision from the Center Director to include assignments to

temporarily perform job responsibilities of other departments and positions.

o Other duties as assigned.

## Qualifications

**QUALIFICATIONS & EXPERIENCE**

Bachelors degree from an accredited school preferred. A minimum of five years management

experience with a substantial experience in finance/budgeting. Department of Labor approval

required.

“Adams and Associates, Inc. abides by the requirements of 41 CFR §§ 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on characteristics protected by federal, state or local laws. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to their protected veteran status or disability.” This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.