Administrative Assistant -On Premise - Office Clerical (82076)

## Description

• Breakroom/Copy room supplies
• Keep an inventory and send order to Jessica
• Parks order is once a month
• Staples order when needed
• New Product Selection samples
• We receive samples daily. If they are part of New Product Selection, you will place them in cabinets in the back along with their submission. All other samples need to be accounted for and stored properly.
• Organize by category
• Throw away any expired products
• Data Scraping Reports
• Conference Rooms
• Tequila 1 and 2 should always be set and ready for meetings. Spec’s pads, pens and water for each place setting.
• Maintain cleanliness in classroom and break room
• Sample Spreadsheet
• Manually add sample requests to excel spreadsheet
• Assist accounting department/sales representatives with locating invoices whether it’s for proof of delivery, credit/debit, etc.
• Assist guests and vendors when needed
• Maintain Tastings Inbox, answering all questions or directing them as needed. Tastings inbox needs to be maintained throughout the day
• Schedule Tastings as received, research whether they are to schedule with P10 or Specs. Scheduling needs to be maintained and worked as quickly as possible as they are time sensitive
• Compliance Reporting, maintain tracking and send notifications to agencies as needed.
• Work closely with P10, answer questions, help navigate Hopper, etc.
• Work with stores to resolve issues with scheduling/BA’s, product issues. Etc.
• Hopper Tasting Administration – notify of new stores, help analyze technical issues, assist stores when needed. Notify and work with Empact and IT to resolve issues or request changes for Hopper
• Answer calls regarding tastings from stores, agencies, etc.
• Assist with any other tasks given when needed

## Qualifications

Qualifying Skills

• Strong communications skills, able to correspond professionally by email and phone
• Proficient in problem-solving abilities and able to work independently.
• Punctual, strong time management and multitasking skills, ability to complete common daily tasks unsupervised.
• Calm under pressure with a strong can-do attitude.

Experience

• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Customer Service experience
• Must have at least 5 years of administrative office experience