Executive Assistant (5670)

## Description

Are you a highly organized professional who thrives in a fast-paced environment where no two days are the same? Do you enjoy managing executive priorities, coordinating high-level meetings, handling confidential information, and keeping operations running seamlessly?

Hogan Manufacturing is looking for an exceptional **Executive Assistant** to support our CEO. This is more than an administrative role, t's an opportunity to become a trusted partner, working closely with executive leadership, the Board of Directors, legal counsel, and key stakeholders across the organization.

If you're proactive, detail-oriented, and enjoy solving problems before they arise, we'd love to meet you.

### **What You'll Do**

As the Executive Assistant, you'll play a vital role in supporting the CEO and ensuring executive operations run efficiently. Responsibilities include:

• Manage the CEO's calendar, travel arrangements, meetings, and executive correspondence.
• Prepare, review, and proofread presentations, reports, and executive communications.
• Coordinate Board of Directors and committee meetings, including agendas, meeting materials, minutes, and follow-up action items.
• Serve as a professional point of contact for board members, employees, customers, vendors, and other business partners.
• Handle highly confidential information with professionalism, discretion, and sound judgment.
• Assist with legal and corporate administration, including maintaining corporate records and supporting communications with attorneys, consultants, and vendors.
• Proofread legal documents and organize legal files, pleadings, and discovery materials.
• Coordinate executive meetings, company events, luncheons, and employee celebrations.
• Manage special projects and executive initiatives while tracking deadlines and deliverables.
• Recommend process improvements that enhance efficiency and organization.
• Provide backup support for company phones, employee call-ins, voicemail greetings, and mail distribution as needed.

### **What We're Looking For**

The ideal candidate is

• Exceptionally organized with outstanding attention to detail.
• Able to prioritize multiple projects and changing deadlines.
• A strong written and verbal communicator.
• Professional, polished, and comfortable interacting with executives and board members.
• Skilled at maintaining confidentiality and handling sensitive information.
• Proactive, resourceful, and able to work independently with minimal direction.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

## Qualifications

Skills/Requirements

• Strong customer service orientation with excellent interpersonal skills.
• Exceptional proofreading abilities to ensure accuracy in written communications.
• Experience in project coordination to support various initiatives effectively.
• Familiarity with file management systems and clerical duties.
• Bachelor’s degree (B.A.) from four-year college or university; or five+ years related experience and/or training; or equivalent combination of education and experience.

**About Hogan Mfg., Inc.**

Rooted in the Hogan family’s legacy since 1944, Hogan Mfg., Inc. is a customer-focused manufacturer delivering quality products and value-added services, including large transit components; accessibility solutions under our LIFT-U® brand that is sold and serviced in all 50 US states including Canada; Byk-Rak® and commercial trailers businesses. We leverage the latest technologies to enhance our offerings and remain sought after as a global leader in diverse manufacturing services. Hogan’s operations encompass 3 campuses located in Escalon, CA and Stockton, CA.