Temporary Project Coordinator (2258)

## Description

The Temporary Project Coordinator provides administrative, project coordination, and operational support to BakerRipley's Strategy & Implementation team during a temporary leave of absence.

Working closely with the Director, Strategy & Implementation, this position ensures agency-wide strategic initiatives continue moving forward by coordinating meetings, tracking project progress, organizing documentation, supporting communications, preparing presentations, maintaining project plans, and providing logistical support for multiple cross-functional projects.

**Core Responsibilities:**

• Maintain project plans, timelines, task lists, and implementation trackers.
• Coordinate project schedules across multiple strategic initiatives.
• Monitor action items and follow up with project team members.
• Track deadlines and proactively remind project owners of upcoming deliverables.
• Maintain organized SharePoint folders and project documentation.
• Assist with document formatting, version control, and file management.

**Meeting & Stakeholder Support (30%)**

• Schedule meetings across multiple departments.
• Coordinate agendas and distribute meeting materials.
• Take meeting notes and document decisions.
• Track action items and follow-up assignments.
• Coordinate meeting logistics, including room reservations, virtual meeting invites, and participant communications.
• Support Project Eureka administration, including presenter coordination and communications during the leave period.

**Documentation & Communications (25%)**

• Draft meeting summaries and project communications.
• Assist with formatting blueprints, implementation plans, and strategic documents.
• Create simple process documents and templates.
• Support communication with project teams regarding deadlines and project updates.
• Maintain standardized templates for reports and presentations.

## Qualifications
**Preferred:**

• Associate's or Bachelor's degree in Business, Public Administration, Nonprofit Management, Communications, or related field.
• 2–4 years of administrative or project coordination experience.
• Experience supporting multiple concurrent projects.
• Excellent organizational and time management skills.
• Strong written communication skills.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook, SharePoint) and Teams.
• High attention to detail.
• Ability to work independently with minimal supervision.
• Comfortable interacting with leaders across departments.