Administrative Assistant

## Description

**Job Title**: Administrative Assistant

**Department:** Seminary

**Employment Type:** Staff

**FLSA Classification**: Non-Exempt

**Schedule:** Regular, Part-Time, .50 FTE, 10 months (August - May)

**Supervisor:** Associate Dean of Seminary

**Pay Range:** $15.50 – $17.00 per hour

**Job Summary:**

The Administrative Assistant facilitates the efficient operation of the assigned academic program by performing a variety of clerical and administrative tasks. The administrative assistant serves the seminary in two capacities: receptionist for the seminary building and administrative assistant to the CPE program, seminary faculty and administration. The administrative assistant is the main contact for guests and those using the seminary building, working with other departments and programs of the EMU campus.

## ***Duties/Responsibilities:***

• Serves as the receptionist for the assigned academic program.
• Create a welcoming and professional environment while assisting student, faculty, staff, and visitors.
• Manages the department main phone line, directing calls to the appropriate office and providing information as requested.
• Assists with project and event planning, and large university events as needed.
• Maintains electronic and paper filing systems as assigned.
• Enters data into databases.
• Process invoices and credit card statements.
• Schedules and handles details for multiple recurring meetings/events.
• Prepares agendas and schedules for meetings as assigned.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Perform additional duties as assigned.

## ***Required Skills/Abilities:***

• Ability to comprehend complex information in order to create queries, prepares reports, correspondence, coordinate information both manually and on the computer.
• Demonstrated administrative proficiency and organizational skills.
• Ability to organize and maintain computerized systems.
• Attention to detail for accurately preparing and maintaining accurate reports.
• Ability to maintain confidential information and materials.
• Ability to understand instructions for interpreting policies and best practices.
• Good memory skills for recalling dates, people, events, and records in order to retrieve information for reports and files.
• Ability to set goals, prioritize and organize job tasks and workload in order to meet deadlines, ability to complete work in a timely manner and communicate progress routinely.
• Ability to use a PC and software such as, Windows, Microsoft Office, and Google Suite.
• Ability to operate commonly used office equipment such as a copy machine, fax, phone, etc.
• Ability to communicate effectively in writing and verbally with a wide variety of constituents.
• Demonstrated ability to work and communicate effectively and professionally with all constituencies of a diverse community.
• Ability to interpret and analyze information for effective decision making.
• Ability to function in a fast-paced high producing environment.
• Ability to work evening and weekend hours in addition to regularly scheduled hours.

***Education and Experience:***

Associate’s degree and a minimum of 3 years of office management experience, or an equivalent combination of experience, education, and training. Bachelor’s degree preferred. Higher Ed experience is preferred.

**Physical Requirements:**

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and use hands and fingers to handle, or feel. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision. The employee must occasionally travel to meetings and conferences off campus.

**Supervisory Responsibilities:**

May assist in supervising student staff members.

### **Why Work at EMU?**

At Eastern Mennonite University, we offer flexible work schedules, a confidential Employee Assistance Program (EAP), and a campus community focused on academic excellence, peace and justice and active faith.

**About Eastern Mennonite University**

*Eastern Mennonite University (<http://www.emu.edu>) is a private, faith-based, liberal arts university in Harrisonburg, Virginia known for academic excellence and affordability with a focus on service, social justice, and global engagement. With more than 1500 students studying at our main campus in Harrisonburg, Virginia; at our Lancaster, Pennsylvania instructional site; and online, EMU offers rigorous academic study at the undergraduate and graduate level.*

*EMU is committed to an inclusive and equitable campus community where everyone is treated with dignity and respect and can be their authentic self. Our goal is to remove the barriers that underrepresented and marginalized groups have frequently encountered in our society. We commit to address the structures that produce discrimination, racial injustice, gender inequities and other forms of oppression, and to fully include LGBTQ+ individuals, people with disabilities, and other members of historically minoritized communities.*

*EMU encourages students, faculty and staff to live their faith and values through service to others, peacemaking, cross-cultural engagement and sustainability. As an Equal Opportunity Employer, EMU is committed to enhancing our community and encourages applications from qualified individuals with varied backgrounds, experiences, and ideas who would deepen the diversity of the University.*