Administrative Assistant

## Description

**Summary:**

We are seeking a highly organized, proactive Administrative Assistant to provide cross-functional support across accounting, operations and human resources. This role is central to keeping daily business functions running smoothly and supporting multiple leaders in a fast-paced environment.

*This position is intentionally designed to flex based on experience and strengths. The role may lean more heavily into:*

• Front Desk & Accounting Support (AP/AR, invoicing, reporting), **OR**
• Operations & HR Support (scheduling, employee coordination, reporting, compliance)

The ideal candidate brings strong administrative fundamentals, attention to detail, and the ability to manage multiple priorities while serving as a reliable point of coordination across departments.

**Core Administrative Responsibilities (All Candidates)**

• Track action items and follow-ups across departments
• Support leadership with reporting, presentations, and administrative tasks
• Maintain organized records, files, and shared documentation
• Coordinate meetings, schedules, and internal communications

**Front Desk & Accounting Responsibilities (Depending on Experience)**

• Answer incoming phone calls and route inquiries appropriately
• Greet and assist guests at the front window and manage the will-call doorbell
• Monitor and manage the general company voicemail and info email inbox
• Maintain company phone lists, extension lists, and on-call schedules
• Provide AR override codes in accordance with company policy
• Assist with entering and depositing customer checks
• Update customer accounts (payment terms, contacts, etc.)
• Respond to statement and invoice requests
• Create and maintain AR customer folders

• **Operations & HR Responsibilities (Depending on Experience)**
• *Operations (Driver / Warehouse) Support*

• Prepare reports for operations metrics, compliance, and audits
• Maintain operational records (licenses, certifications, safety documentation)
• Support supplies inventory, equipment, and vehicle documentation tracking
• Assist with onboarding drivers and warehouse team members in coordination with HR

*Human Resources Support*

• Maintain employee files and HR records (digital and physical)
• Assist with EE onboarding and offboarding (paperwork, systems access, orientation coordination)
• Assist with benefits administration, open enrollment support, and employee inquiries
• Provide administrative support for employee communications, memos, and policy acknowledgments
• Support company culture initiatives – assist in planning, coordinating and executing
• Assist with recruiting administration (posting jobs, scheduling interviews, tracking candidates)

Shared Administrative & Organizational Support

• Assist with special projects that span people, culture, and operational efficiency
• Track action items and follow-ups across HR and Operations initiatives
• Maintain organized filing systems and shared drives
• Identify opportunities to streamline administrative processes between department

• Remember, you are a representative of Elite Brands of Colorado and being professional and courteous to all employees and customers is part of the responsibility of this position!
• **Qualifications**

• 2+ years of administrative experience in one or more of the following:
• Accounting & Office Support
• Operations & Logistics Support
• Human Resources Support
• Strong organizational and time-management skills with the ability to prioritize competing needs
• High attention to detail and discretion when handling confidential information
• Proficiency with Microsoft Office (Outlook, Word, Excel) and learning new systems
• Strong communication skills and a collaborative mindset
• Ability to work independently while supporting multiple leaders

**Why Join Us**

• Stable, team oriented work environment
• Broad exposure to human resources, operations, accounting and office administration
• A role where your organization, initiative, and follow through make a visible, daily impact
• Opportunity to work closely with leadership and gain cross departmental experience
• Passionate, collaborative, and fun loving culture that values people and teamwork

**Timeline**
We will begin contacting candidates after the July 4th weekend. The position will remain open until filled.
## Qualifications
**Qualifications**

• 2+ years of administrative experience in one or more of the following:
• Accounting & Office Support
• Operations & Logistics Support
• Human Resources Support
• Strong organizational and time-management skills with the ability to prioritize competing needs
• High attention to detail and discretion when handling confidential information
• Proficiency with Microsoft Office (Outlook, Word, Excel) and learning new systems
• Strong communication skills and a collaborative mindset
• Ability to work independently while supporting multiple leaders