Administrative Assistant (Development/Fundraising) (41574)

## Description

**Administrative Assistant (Development/ Fundraising)**

**Position location:** St. Louis, Missouri

**Council website**: <www.stlbsa.org>

**Position Overview:**

Provide administrative support to the development and fundraising team. Directly responsible for Friends of Scouting, special event, grant, and database support. The position reports to the Chief Development Officer/ CDO.

**Principal Responsibilities:**

• Provide administrative support to assigned directors, including calendar management, telephone support, filing, and mail processing. As needed, coordinate appointments and meeting materials.
• Serve as donor database assistant to include weekly acknowledgments, reports,processing of donations, and other data needs.
• Work closely with directors to prepare materials for annual Board Friends of Scouting campaign including acknowledgements and reminders. Manage bi-annual recognition society mailings and material distribution.
• Assist directors with special projects, which may include, preparing, editing, and proofreading documents; preparation of general correspondence; fundraising reports;manage the development department supplies and equipment.
• Manage grant applications and reports working alongside directors and grant consultant.
• In cooperation with directors, assist in the planning and execution of events and meetings. Responsibilities may include coordinating print and/or email invitations,

coordinating with vendors, managing RSVP lists, creating name tags, event briefings, staffing and invoice processing.

• Perform other duties as assigned.

**Materials and Equipment Used:**

Telephones, computers, printers, copiers, and office supplies.

**Physical Activity:**

Reaching, standing, walking, pushing, pulling, lifting, talking, and hearing.

**Physical Requirements:**

Sedentary and light work.

**Mental Demands:** Reading, detailed work, confidentiality, problem solving, training, math, reasoning, verbal communication, written communication, customer service, multiple concurrent tasks, and constant interruptions.

**Working Conditions:** The worker is not substantially exposed to adverse environmental conditions.

**Qualifications:**

• Possess a high school education or equivalent. Associates or relevant
• Possess skills in a variety of administrative skills, computers, data entry, copier systems, telephones, etc.
• Possess strong skills in Raiser’s Edge, Microsoft, telephone, grammar, and spelling.
• Donor management experience preferred.
• Read and interpret documents and apply critical thinking to perform job.
• Must have integrity, superior organizational skills, ability to communicate effectively, be a team player and have a strong work ethic.
• Keep a friendly and helpful attitude towards Scouts, Scouters, and the public.
• Possess a professional appearance and telephone presence.

**Compensation:**

The Greater St. Louis Area Scouting is an equal opportunity employer. Scouting offers benefits to include medical, prescription coverage, dental, vision, life-insurance, long-term disability, family medical leave, maternity leave, accidental death, a defined benefit retirement plan, plus compensation for authorized and approved business-related expenses. We also offer a generous vacation policy and holiday observances.

**Salary:** $18.00/ Hour

**How to Apply:**

To be considered, apply through the Scouting Talent platform and complete the required pre-hire assessment. Only the most qualified candidates will be contacted.