Talent Acquisition Coordinator-Onsite, Full-Time

## Description

## **JOB SUMMARY**

## The Talent Acquisition Coordinator, supports the organization's recruitment efforts by assisting with the coordination and administration of the hiring process. This role helps ensure a positive candidate experience by supporting sourcing, scheduling, applicant tracking, onboarding coordination, and recruitment activities. The Talent Acquisition Coordinator serves as a key support partner to hiring managers, candidates, and the Human Resources team throughout the recruitment lifecycle.

## **ESSENTIAL JOB FUNCTIONS**

• Support the recruitment process by assisting with job postings, candidate sourcing, applicant screening, interview scheduling, interviewing and maintaining accurate applicant tracking records.
• Assist with recruitment intake meetings and partner with hiring managers to understand staffing needs and requisition requirements.
• Conduct initial candidate outreach, phone screens, and candidate follow-up activities as assigned.
• Maintain and update job postings across various recruitment platforms and job boards.
• Coordinate interviews, candidate communications, and recruitment-related logistics.
• Assist with sourcing candidates through job boards, networking, employee referrals, career fairs, social media platforms, and other recruiting channels.
• Support recruitment events, job fairs, community outreach initiatives, and campus recruiting efforts.
• Build and maintain candidate pipelines for frequently recruited positions.
• Track recruitment activity and maintain reports regarding open positions, candidate flow, interview activity, and hiring status.
• Provide administrative support related to background checks, employment references, pre-employment requirements, and onboarding activities.
• Partner with the Human Resources team, hiring managers, and IT to facilitate a smooth onboarding experience for new hires.
• Assist in maintaining recruitment materials, employment advertisements, and candidate communications that reflect The Houstonian’s culture, values, and brand.
• Support the development and distribution of recruitment marketing materials and social media content.
• Communicate employment opportunities, benefits, and organizational culture to prospective candidates.
• Ensure compliance with employment laws, company policies, and recruitment procedures throughout the hiring process.
• Maintain confidentiality of applicant and employee information at all times.
• Perform other related duties, projects, and responsibilities as assigned.

## **QUALIFICATIONS**

• Degree, coursework, or certification in Human Resources, Business Administration, or related field preferred but not required.
• 1-3 years of experience in recruitment, talent acquisition coordination, administrative support, hospitality operations, or human resources preferred.
• Previous experience in hospitality, luxury service, retail, or customer service environments preferred.
• Experience using applicant tracking systems (ATS), Paycom experience preferred.
• Bilingual in English and Spanish preferred.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Familiarity with recruitment platforms such as Indeed, LinkedIn, and other sourcing tools preferred.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent verbal and written communication skills.
• Strong attention to detail and follow-through.
• Ability to maintain strict confidentiality and exercise sound judgment.
• Strong customer service mindset and ability to build positive relationships with candidates, employees, and leaders.
• Ability to work independently while also functioning effectively as part of a team.
• Ability to adapt in a fast-paced environment with changing priorities.
• Regular attendance is an essential function of this position.
• Flexible and willing to support occasional recruitment events outside of normal business hours as needed.

## **PHYSICAL JOB REQUIREMENTS**
**Must be able to meet the following minimum physical requirements for at least an eight-hour shift:**
**Sitting/Standing:**

• Ability to remain seated for extended periods of time at a desk.
• Regular standing to access files, office equipment, or to assist team members.

**Manual Dexterity:**

• Frequent use of computer keyboard and mouse
• Ability to operate standard office equipment including photocopiers, fax machines, and phone systems.
• Handling, sorting, and organizing paperwork and files.

**Lifting:**

• Ability to lift and carry office supplies, paper reams, packages, and other related items weighing up to twenty pounds on a regular basis.

**Mobility:**

• Ability to move around the office space, walk to and from departments or office sections.
• Ability to bend or stoop to access lower file drawers and shelves, with ability to walk throughout Campus.

**Vision:**

• Close vision required for reading computer screens, documents, and files.
• Ability to adjust focus for tasks such as data entry, reading, and proofreading.

**Hearing:**

• Ability to hear and understand spoken instructions, phone calls, and in-person conversations.

**Speech:**

• Clear speech and communication skills necessary for telephone communication and face-to-face interactions

**Environmental Tolerance:**

• Ability to work in a standard office environment with controlled temperature settings.
• Tolerance to the sound levels typically present in an office environment, such as printers, phones, and light conversations

**Endurance:**

• Capacity to maintain productivity and efficiency, performing multiple tasks simultaneously.