Accounting Clerk

## Description

Accounting and Finance Responsibilities

• Accurately enter and reconcile daily cash and credit card receipts from multiple payment processing platforms.
• Process daily check deposits and maintain appropriate petty cash balances for front desks and program staff.
• Support month-end and year-end closings by preparing journal entries and ensuring financial data accuracy.
• Prepare and maintain monthly bank account reconciliations and reconcile various balance sheet accounts.
• Review invoices and check requests for proper coding and compliance with internal policies.
• Enter vendor invoices into the accounting system in a timely and accurate manner.
• Maintain and update vendor records, ensuring all necessary documentation is collected for new accounts.
• Manage the weekly check run process, ensuring timely payments and compliance with record retention requirements.
• Review monthly Accounts Payable statements and monitor accounts to ensure timely payment.
• Audit and review agency purchasing card transactions for correct account coding while ensuring adequate supporting documentation.
• Communicate with vendors to address inquiries, resolve discrepancies, and maintain strong working relationships.
• Collaborate with the Controller to issue the annual 1099 forms.
• Provide support to the Controller and accounting team as needed and provide cross-functional back-up to other department tasks.

## Qualifications

Education and Experience

• High School Diploma or equivalent required
• 1–3 years of Accounts Payable experience
• General knowledge of Accounting is preferred
• Working knowledge of general accounting principles and procedures
• Proficiency in Microsoft Excel, Word, and Outlook

Key Competencies

• Strong organizational and time management skills with the ability to prioritize multiple projects and adhere to deadlines
• Excellent attention to detail and a high level of accuracy
• Effective verbal and written communication skills
• Ability to collaborate with vendors and staff across all levels of the organization
• Proficient in information management and documentation
• Strong analytical and problem-solving abilities
• High level of computer proficiency, including comfort with accounting software and Microsoft Office Suite