Administrative Assistant

## Description

**Regional Sales Office Administrator**

The Regional Sales Office Administrator provides administrative, sales, and operational support to the Regional Sales Office team. This position serves as a central resource for coordinating sales activities, maintaining data accuracy, supporting client communications, and ensuring the efficient execution of projects across multiple properties.

**Key Responsibilities**

• Support Regional Sales Managers with proposal preparation, RFP responses, contracts, and client communications.
• Manage and maintain CRM systems, sales reports and account information
• Coordinate site visits, client events, familiarization tours, and internal meetings
• Prepare sales presentations, executive summaries, and marketing materials
• Generate reports for leadership review
• Maintain organized electronic files and documentation for accounts, contracts, and projects
• Coordinate travel arrangements, registrations, and logistics for trade shows, industry events, and client appointments
• Support special projects, training initiatives, and company-wide sales programs

## Qualifications

**Knowledge, Skills, and Abilities**

The individual must possess the following knowledge, skills and abilities to be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

• Ability to effectively deal with internal and external guests; some of whom will require high levels of patience, tact ad diplomacy to defuse anger to collect accurate information and resolve conflict.
• Ability to listen effectively and to speak and write English.
• Ability to operate a photocopier machine and facsimile machine and computer skills to include word processing, spreadsheets or other “office” products.
• Ability to follow instructions, directions, and meet deadlines.
• Thorough organization and time management skills to complete tasks efficiently and timely.
• Ability to stand, walk, sit to continuously perform the essential functions of the job. Visual and hearing ability to detect and respond to emergency situations.
• Excellent knowledge of English grammar and spelling.

• **Experience**
• Previous administrative experience preferred.
• **Education**
• High school diploma or equivalent required. College degree preferred.