Administrative Assistant

## Description

| | | | |

| --- | --- | --- | --- |

| Job Title | Administrative & Accounts Payable (AP) Assistant | Location | Reedsville |

| Department | General & Administrative | Manager | Controller |

| Position Type | Full-Time | Manage | No |

| **Pay Type** | Non-Exempt | **Travel Required** | Less than 5% |

| Job Summary | | | |

| The Administrative Assistant serves as the administrative hub of Metzler Forest Products' Reedsville office, providing exceptional customer service while supporting Accounting, Operations, Executive Leadership, and Field Personnel. The position coordinates accounts payable process ensures the accuracy of operational and financial documentation, coordinates accounts payable processes, manages ticket reconciliation and subcontractor records, supports internal communications, and maintains efficient office operations. Through attention to detail, professionalism, and a commitment to continuous improvement, the Administrative Assistant helps ensure timely financial processing, operational efficiency, and a positive experience for employees, customers, vendors, and visitors. | | | |

## Qualifications

| | |

| --- | --- |

| **Description of Duties** | |

| Key Responsibilities | **Team Support and Office Administration**: Reception, answer phones, mail, visitors, uphold high level of professionalism and confidentiality, filing, travel coordination, data entry, load ticket reconciliation, dispatch sheets, transportation and accounting team support, vendor insurance expiration tracking. **Accounting & Accounts Payable:** A/P entry, vendor statement review, invoice matching, error detection, credit card statement review and reconciliation, month-end support, vendor file maintenance. **Subcontractor Administration:** Weekly tracking, correspondence, follow-up (re missing paperwork), vendor statement review, documentation. **Communications & Employee Engagement:** Assist with newsletter, breakroom TV displays, birthdays, work-anniversaries, company events, employee communications. **Continuous Improvement:** Improve processes, assisting with special projects, train to learn additional skills as assigned, support accounting initiatives, other duties as assigned. |

| Qualifications | |

| Required | - High school diploma or GED required. - Minimum of 2 years of administrative, accounting, bookkeeping, office management, or related business experience. - Demonstrated experience providing exceptional customer service while serving as the first point of contact for visitors, vendors, and callers. - Experience performing accurate data entry and maintaining electronic and paper filing systems. - Strong organizational skills with the ability to prioritize multiple assignments and consistently meet deadlines. - Excellent written and verbal communication skills. - High level of attention to detail and commitment to accuracy. - Strong mathematical aptitude with the ability to reconcile financial and operational documentation. - Demonstrate ability to identify discrepancies, research missing information, and independently resolve routine administrative or accounting issues while escalating complex matters appropriately. - Proficiency in Microsoft Office, including Outlook, Word, and Excel. - Ability to maintain confidentiality while handling sensitive financial, employee, and company information. - Ability to work independently while collaborating effectively with multiple departments. - Ability to quickly learn new software systems and business processes. - Valid driver's license with an acceptable driving record. |

| **Preferred** | - Associate's degree in Business Administration, Accounting, Office Administration, Finance, or a related field. - Three (3) or more years of progressively responsible administrative or accounting support experience. - Previous Accounts Payable experience, including invoice entry, vendor statement reconciliation, and resolving invoice discrepancies. - Experience with project accounting, ticket reconciliation, logistics coordination, transportation, forestry, manufacturing, construction, or other operations-focused industries. - Experience working with accounting software such as QuickBooks Enterprise or similar ERP systems. - Experience using Microsoft Excel for data analysis, reconciliation, and reporting (Pivot Tables, lookup functions, filtering, etc.). - Experience maintaining vendor files and supporting month-end accounting activities. - Experience coordinating travel arrangements, company events, or executive administrative support. - Experience with LIMS, Paycom, or similar business management software is preferred but not required. |

| **Standards** | **Be Professional:** We set the standard for everything we do. We are committed to high quality service and products. We raise the bar in our industry. - Demonstrate a commitment to professionalism by continually improving skills, knowledge, and performance. - Arrive at work on time, prepared, and ready to contribute each day: Pleasant, present, and productive. |