Maintenance Planner & Scheduler

## Description

The Maintenance Planner & Scheduler supports maintenance operations by assisting with work order updates, scheduling communication, inventory tracking, purchasing documentation, calibration recordkeeping, and maintenance reporting.

This role is focused on **data entry, coordination support, and administrative assistance** to help ensure safe and efficient maintenance operations.

**KEY RESPONSIBILITIES**

**Maintenance Work Order & Scheduling Support**

• Receive maintenance schedules from supervision and update work order system as directed.
• Enter and update work orders in CMMS (eMaint or similar) as assigned.
• Provide status updates on assigned work orders to Maintenance Manager.
• Notify supervision of delays, incomplete work, or missing information.
• Assist with printing or compiling weekly maintenance schedules as requested.

**Purchasing & Vendor Support**

• Assist in identifying maintenance material and spare parts needs as directed.
• Prepare purchase requisitions based on supervisor instructions.
• Contact vendors only as directed by Maintenance Manager.
• Relay information between vendors and supervision as needed.
• Assist in scheduling contractor visits as instructed.

**Inventory & Storeroom Support**

• Record inventory transactions and updates in the system.
• Assist with cycle counts and physical inventory audits.
• Label, organize, and stock spare parts as directed.
• Report low inventory levels or shortages to supervision.
• Assist in documenting spare parts usage and returns.

**IATF Compliance & Calibration Support**

• Update calibration records and logs as provided by supervision.
• File calibration certificates and supporting documentation.
• Notify supervisor of upcoming or overdue calibration items.
• Assist in preparing documentation for audits when requested.
• Support corrective action documentation by recording information as directed.

**Documentation & Reporting Support**

• Compile or print maintenance reports as requested by supervision.
• Maintain organized maintenance files and records.
• Assist in contractor documentation filing and recordkeeping.
• Support onboarding paperwork for contractors as directed.
• Provide basic status updates and raw data as requested.

## Qualifications
**Qualifications**

• 3–5 years of experience in maintenance support, administrative support, inventory tracking, or industrial maintenance environment preferred.
• Basic knowledge of CMMS systems (eMaint or similar) preferred.
• Familiarity with maintenance work order systems preferred.
• Basic understanding of maintenance, inventory, or manufacturing environments preferred.
• Strong organizational and documentation skills.
• Strong attention to detail and communication skills.

**License(s)/Certification(s) Required:**

• Valid drivers license and acceptable Motor Vehicle Record in compliance with Paulo's Vehicle Use Policy.
• Must be able to obtain a forklift certification.

**Competitive Benefits Package:**

• Medical benefits (including Teledoc 360 Telehealth Visits)
• Dental benefits
• Group Life Insurance
• Voluntary Life Insurance
• Vision Insurance
• Holiday Pay
• Sickness & Accident pay
• 401k with employer match and employer contribution up to 5.5%
• Employee Referral Bonus & chance to win annual $2,000 drawing!
• Employee Assistance Program