Project Clerk

## Description
# **Primary Responsibilities and Key Deliverables**

• This role will perform clerical duties for the operations at the site.
• Provides support and coordination to management.
• Coordinates and schedules equipment and manpower to meet customer requirements.
• Prepares work orders and job packets; tracks timesheets from issue to return.
• Maintains all required record keeping, including customer/job files, including getting signatures for billing.
• Maintains schedule board for confirmed work including branch requirements and personnel and equipment status board.
• Maintains documentation and calendar for all future work.
• Organize field tickets between branch sites and submit to the Billing Admin accordingly.
• Coordinates with site managers on equipment and manpower availability and daily needs.
• Maintains scheduled days off and vacation calendar for site employees.
• Inspects company vehicles and auxiliary equipment prior to departure and upon return.
• Coordinates with the maintenance department for needed repairs and servicing.
• Maintains and coordinates with the general manager, office manager and site managers, a current employee training list for customer required orientations and other job requirements.
• Coordinates the completion of scheduled drug tests and other health related tests for current.
• Issues and tracks (when applicable) standard PPE, specialized equipment, stock items and consumables required for service crews.
• Assist with vendor PO's.
• Assigns job tasks to service personnel who are working on shop time.

# **Required Skills and Competencies**

• Results Orientated.
• Exceeds goals successfully, constantly, and consistently a top performer, very bottom-line oriented, steadfastly pushes self and others for results.
• Process management.
• Relates well to all kinds of people inside and outside the organization, builds appropriate rapport, builds effective and constructive relationships, uses diplomacy and tact, can diffuse high-tension situations comfortably.
• Good at determining the processes necessary to get things done, knows how to organize people and activities, understands how to separate, and combine tasks into efficient workflow.

## Qualifications
# **Minimum Education and Experience**

• Knowledgeable of the work site operations.
• Knowledgeable of office operations and practices.
• Excellent communication skills, verbal and written.
• Excellent organizational skills.
• Previous dispatch, logistics, and administrative/accounting experience preferred.
• Proficient computer skills (Excel, Word, Outlook, Adobe).
• Able to work in a team environment with employees from all levels.
• Must have excellent organizational skills and able to manage multiple tasks simultaneously.
• Must be flexible to meet changing deadlines and priorities.
• Able to handle high stress while being courteous and friendly to customers and other employees and management.

# **Work Environment**

• Tools, equipment, machinery used: Computers and basic computer systems (Word, Excel, etc).
• Working conditions: Normal office environment (on-site and off-site locations), occasional outside work, occasional travel and flexible hours needed (day or night).
• Physical effort required: Sitting, filing, data entry, walking, lifting up to 50 pounds on occasion.