Single Parent Ministry Administrative Assistant (1309)

## Description
**Victory Single Parent Ministry Coordinator**
Position Status: Part time

Classification: Non-Exempt

**SUMMARY**

The Victory Single Parent Ministry Coordinator is a multi-tasking position involving full knowledge of all administrative procedures at Victory Church. The position will require active participation in scheduling events, developing action plans for event preparation, following proper office procedure, priority assessment, task coordination, calendar management, and general office administration.

**DUTIES AND RESPONSIBILITIES**

• Completes tasks and duties according to general office needs including but not limited to answering phones, greeting visitors (at the SPM table before and after services), relaying messages, sending bulk emails on behalf of the VSPM, cleaning and organizing, filing, supply orders, and preparing mail.
• Schedules phone calls, meetings with department leaders, ministry sessions, and connect with other pastors.
• Updates and maintains SPM Pastor’s calendars with department and church-wide events.
• Prepare and turn in all Purchase Orders, and Check Requisitions for Victory SPM with brief description of need to accounting.
• Submit all receipts.
• Keep detailed reports for reference to all expenditures.
• Oversee the administration needs pertaining to major events such as Car Repair, Handyman, Lawn Care, Mother’s Day, School Supplies, Tulsa State Fair, Thanksgiving Day Brunch and SPM Christmas Toys Gift Giveaway.
• Coordinates facility reservations to include A/V, Facilities, etc.
• Assists SPM Pastor in ministering to Single Parents.

## Qualifications
**QUALIFICATIONS**

• High school diploma or GED.
• Two (2) years related experience, or equivalent combination of education and experience.
• Must be proficient with computers and administrative process management.
• The ability to work independently, identifying resources and make independent decisions.
• Ability to keep confidential matters relating to Single Parents in confidence.
• Strong oral and interpersonal communication skills.
• Ability to work in a team environment.
• The ability to multitask between projects and needs.
• Positive customer-oriented attitude and professional image.

**ESSENTIAL JOB FUNCTIONS**

***Physical Requirements***

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to:

• Sitting, standing, bending, kneeling, squatting, crawling, stooping, walking.
• Manual dexterity with the use of hands, fingers to feel objects, tools, and controls.
• Sighted with color, peripheral, near, and far vision.
• Hearing and speaking.
• Excellent English communication skills. Bi-lingual will be a plus.

• *Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.*
• ***Ministry Requirements***

• Maintains Victory protocol, policies and procedures.
• Demonstrates integrity.
• Performs and maintains tasks with an appropriate level of confidentiality.
• Models the biblical standard of personal conduct and lifestyle that is expected of all Victory Team staff members as outlined in the Honor Code and Employee Handbook.
• Fully participates in the life of the church as an active member in good standing with the Victory.
• Supports and adheres to the mission, vision, values, and philosophy of Victory.
• Submits to and supports the leadership of Victory.
• Works well as a team player with leaders, staff, and volunteers.

*\*Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.*

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