Legal Administrative Coordinator

## Description

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## **About the Role**

We are seeking a highly organized and detail-oriented **Legal Administrative Coordinator** to support our legal and executive teams. This individual will serve as the **central point of coordination for legal documentation, executive scheduling, and transaction support**.

You’ll act as the **first line of defense when gathering and organizing documentation for lenders and transactions**, ensuring everything is complete, accurate, and delivered on time.

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## **What You’ll Do**

### **Legal Document & Transaction Coordination**

• Organize, maintain, and track legal documents across matters and transactions
• Gather, review, and compile required documentation for lenders and financing partners
• Serve as the **first line of defense** to ensure all required materials are collected, accurate, and submission-ready
• Manage signature workflows (DocuSign or similar), ensuring timely execution
• Assemble deal files, closing binders, and supporting legal documentation

### **Lender & Deal Support**

• Coordinate document collection across internal teams for loan and transaction processes
• Track outstanding items and proactively follow up to meet deadlines
• Assist in preparing **deal summaries, memos, and supporting materials** for leadership and lenders

### **Executive & Administrative Support**

• Manage executive calendars, scheduling, and meeting coordination
• Field incoming phone calls, emails, and requests, prioritizing and routing appropriately
• Prepare memos, correspondence, and reports for senior leadership
• Coordinate meetings, agendas, and materials for internal and external stakeholders

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## **What You Bring**

• 3–5+ years of experience in legal support, administrative coordination, or similar role
• Strong experience with **document organization, signatures, and transaction workflows**
• Ability to manage multiple priorities and follow through on deadlines
• Exceptional organizational skills and attention to detail
• Strong communication skills and polished professionalism
• Proficiency in Microsoft Office; legal or property management systems a plus
• High level of discretion and confidentiality

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## **Why Join Us?**
### **Benefits & Perks**

• ✅ Medical, Dental, and Vision Insurance
• ✅ 401(k) with Company Match
• ✅ Paid Time Off (PTO) & Company Holidays
• ✅ Professional Development Opportunities
• ✅ Exposure to legal, real estate, and investment operations
• ✅ Collaborative, team-oriented environment

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## **Ideal Candidate Profile**

This role is ideal for someone who

• Takes ownership of **organizing legal documents and keeping deals moving**
• Is comfortable acting as a **gatekeeper for critical lender documentation**
• Thrives on **gathering signatures, tracking progress, and closing loops**
• Can balance **memos, calendars, calls, and legal coordination seamlessly**
• Enjoys being the person who ensures nothing falls through the cracks