Maintenance Scheduler

## Description

**Primary Purpose**

The Maintenance Scheduler is responsible for planning, scheduling, and coordinating all maintenance work to ensure maximum equipment reliability, workforce efficiency, and minimal downtime.

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**Core Responsibilities**

**1. Work Planning & Scheduling**

• Develop **daily, weekly, and shutdown schedules** for maintenance activities
• Prioritize work orders based on:
• Safety
• Production impact
• Equipment criticality
• Ensure all required **labor, materials, and tools** are available before scheduling
• Sequence jobs to minimize downtime and conflicts

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• **2. Work Order Management**

• Review and validate incoming work orders from the CMMS (e.g., SAP PM, Maximo, Infor EAM)
• Ensure work orders include:
• Clear scope of work
• Estimated labor hours
• Required parts/materials
• Track backlog and maintain a **healthy backlog (typically 2–4 weeks)**

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• **3. Coordination with Operations & Maintenance**

• Work closely with:
• Operations (to align production schedules)
• Maintenance supervisors/foremen
• Attend **daily/weekly planning meetings**
• Coordinate equipment availability and downtime windows

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• **4. Resource Allocation**

• Assign labor based on:
• Skill set
• Availability
• Priority of work
• Optimize crew utilization and reduce idle time

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• **5. Materials & Inventory Coordination**

• Coordinate with procurement and warehouse teams
• Ensure parts are:
• Ordered
• Kitted
• Staged prior to scheduled work
• Avoid delays due to missing materials

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• **6. Preventive & Predictive Maintenance Scheduling**

• Maintain and schedule:
• Preventive Maintenance (PM) programs
• Predictive Maintenance (PdM) tasks
• Ensure compliance with OEM and regulatory requirements

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• **7. Shutdown & Turnaround Planning**

• Develop detailed schedules for:
• Planned outages
• Turnarounds (TARs)
• Coordinate contractors, materials, and timelines
• Track progress and adjust schedules as needed

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• **8. Performance Tracking & Reporting**

• Monitor KPIs such as:
• Schedule compliance (%)
• Equipment uptime
• Backlog levels
• Labor utilization
• Generate reports for management

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• **9. Continuous Improvement**

• Identify scheduling inefficiencies
• Improve planning accuracy and job estimates
• Support reliability initiatives (RCM, Lean, etc.

## Qualifications

• Strong knowledge of maintenance processes and workflows
• Experience with CMMS systems
• Experience with Maximo and P6
• Organizational and time management skills
• Ability to read technical drawings and job scopes
• Strong communication and coordination abilities