Pilot Training Coordinator - Managed Fleet

## Description

The **Training Coordinator - Managed Aircraft Fleet** supports the training programs for the company’s aircraft management managed fleet. This role helps ensure pilots, maintenance personnel, operational support teams, and other applicable team members complete required training in a timely, organized, and compliant manner. The Training Coordinator serves as a key point of contact between internal stakeholders, external training providers, vendors, and leadership to support safe, efficient, and consistent flight operations.

**Key Responsibilities**

• Coordinate and maintain training schedules for flight crew, maintenance personnel, and operational support staff assigned to the managed fleet.
• Track required training, recurrent training, qualifications, certificates, due dates, and completion status to support regulatory and company compliance.
• Work with internal leaders, instructors, training vendors, and aircraft-specific training providers to schedule courses, simulator events, ground school, onboarding activities, and other required training.
• Maintain accurate training records, attendance documentation, completion certificates, rosters, and related compliance files in the appropriate systems.
• Monitor upcoming expirations and proactively communicate reminders, risks, and scheduling needs to employees, managers, and leadership.
• Support onboarding for new hires by coordinating required initial training, system access, training materials, and completion tracking.
• Assist with the preparation, distribution, and maintenance of training materials, manuals, presentations, checklists, and learning resources.
• Prepare reports on training status, completion rates, outstanding requirements, and upcoming training needs for leadership review.
• Coordinate training logistics, including vendor communication, enrollment, travel-related coordination, training locations, equipment needs, and calendar updates.
• Help identify process improvements that increase training efficiency, record accuracy, learner engagement, and operational readiness.
• Maintain awareness of applicable aviation training requirements, company policies, safety standards, and managed fleet operating needs.
• Provide administrative support for audits, inspections, internal reviews, and compliance checks related to training documentation.

## Qualifications

Qualified candidates will have an associate or bachelor’s degree in aviation, business administration, human resources, education, or a related field preferred. They must have prior experience in training coordination, aviation operations, flight operations, maintenance administration, scheduling, and/or compliance.

Additional requirements

• Strong organizational skills with the ability to manage multiple priorities, deadlines, schedules, and documentation requirements.
• Excellent written and verbal communication skills, with the ability to coordinate professionally with internal teams and external vendors.
• High attention to detail and accuracy when maintaining records, tracking dates, and preparing reports.
• Proficiency with Microsoft Office applications and the ability to learn training management, scheduling, document management, or aviation operations systems.
• Ability to handle confidential information and sensitive employee records appropriately.
• Working knowledge of aviation operations, crew training, managed aircraft operations, or regulatory compliance preferred.

**Benefits**

• Medical, dental, and vision insurance – if you choose to participate, coverage will commence on the first day of the month following your date of hire
• **Airshare offers a no-cost medical and dental option**at the employee level
• Optional supplemental insurance benefits (accident, hospital indemnity, critical illness, life, short-term/long-term disability, and pet)
• Paid Parental Leave
• Company-paid term life insurance equal to 1.5 times your annual salary
• Two 401(k) retirement plans with employer match – you will be eligible to participate on the first of the month following 30 days of employment
• PTO is accrued based on the length of employment
• 11 holidays per year
• **Access to relocation flights**