Material Coordinator

## Description

**Position title**: Material Coordinator

**Location**: Newport, Rhode Island

**Clearance required**: Secret

**Scope:** The Material Coordinator coordinates and expedites flow of material, parts, and assemblies within or between departments IAW production and shipping schedules or department supervisors' priorities.

**Responsibilities include (but are not limited to):**

• Oversee receipt, inspection, and processing of materials; verify part number, count, and condition against Navy ERP purchase orders.
• Supervise receipt processing by material type: MILSTRIP, Classified/COMSEC, GPC/Contract, goods receipt without reference.
• Review and approve TDRs, SDRs, PQDRs for damaged/nonconforming materials.
• Ensure maintenance of open orders, bills of lading, WMFs, completed files.
• Oversee Navy ERP induction, WMFs, chain of custody forms, KSDs (DD-250, DD-1348, DD-1149).
• Supervise storage operations per Government Location Schema; ensure proper storage by Condition Code and NSN.
• Oversee warehouse maintenance: re-warehousing, stock rotation, shelf-life management, storage aid maintenance.
• Ensure COSIS compliance; review reports of lost/damaged material, discrepancies, hazardous material.
• Coordinate MHE operations; support MHE tasks as needed.
• Document lessons learned and implement process improvements.
• Supervise inventory count generation in ERP per Government Inventory Plan or ad-hoc requests.
• Oversee physical inventory counts and labeling of OM&S-R and NWCF-SM material.
• Review LX17 Inventory Reports prior to Government submission.
• Reconcile discrepancies identified during physical inventory.
• Supervise WMF processing, material pulls, ERP issuing transactions (221, 281, 551), and delivery staging.
• Monitor workload and stock availability; communicate constraints to Government Warehouse Lead.
• Ensure proper disposition documentation: Bills of Lading, DD-1149, DD-1348, Demilitarization Certificates.
• Oversee customer service operations via phone, email, fax, and in-person.
• Supervise shipment status investigations; ensure root cause identification and lessons learned capture.
• Review and approve quarterly summary reports with process improvement recommendations.
• Ensure proper use of Navy ERP, WebFLIS, and Haystack.

## Qualifications
**Qualifications:**

• High School Diploma or Equivalent.
• Five (5) years of demonstrated warehouse experience performing materiel management functions including materiel receipt at a warehouse, issue, Care of Supply in Storage (COSIS), and reconcile discrepancies identified during physical inventory.
• Supervised 10+ warehouse employees.

**Desired Qualifications/Experience:**

• Demonstrated experience working in DoD Systems Applications and Products (SAP) for warehouse management.
• Navy ERP warehouse operations.
• MILSTRIP, NAVSEA Warehouse Process Guide.
• Logistics documentation: WMFs, DD-1149, DD-1348, DD-250, Bills of Lading.
• Discrepancy reporting: TDRs, SDRs, PQDRs.
• SUBSAFE/LEVEL I/DSS-SOC material handling.
• Preferred Certification: OSHA forklift certification (up to 15K lbs capacity, Class I-V and VII).