Compliance Specialist (72538)

## Description

GENERAL FUNCTION

The Compliance Specialist executes the Bank’s Compliance Management Program to ensure regulatory compliance in adherence to state and federal legal regulatory requirements. Assist in the development, implementation, monitoring, training, and communication of compliance-related procedures for any relevant banking issues, products, services, processes, reporting, testing, etc. Proactively identify and communicate issues for timely, effective escalation and remediation. Stay aware of applicable laws, regulations, policies, and procedures to ensure sound application and decision-making for matters of compliance risk and the advancement of the Bank’s strong compliance culture.

ESSENTIAL FUNCTIONS

Regulatory Compliance Administration

• Maintain a working knowledge of applicable consumer compliance laws and regulations relevant to assigned responsibilities. Communicate with Management and Team Members regarding regulation, policies, and procedures.
• Monitor guidance and bulletins issued by government regulatory agencies and industry groups for emerging changes and risks, while identifying the impact to the Bank. Ensure that Bank policies are accurate, current, and in compliance with federal and state regulations.
• Assist with the development and implementation of the Compliance Management Program (CMP) as directed. Support the CMP through continued awareness, monitoring, communication, and suggestions for resolution, efficiencies, and effectiveness.
• Perform assigned compliance monitoring and testing activities, including review of applicable documentation, identification of potential exceptions, documentation of results, communication of findings, and follow-up on corrective action as needed.
• Coordinate and gather information for specified compliance monitoring, compliance reviews, and the internal monitoring program. Generate and verify reports and information. Collaborate with management to develop and implement plans to resolve identified weaknesses.
• Assist with audits, exams, board reporting, and resolution as directed.

Bank Compliance Liaison

• Serve as an internal frontline resource on applicable laws and regulations, keeping abreast of changes that may affect operational compliance issues through personal initiative, seminars, training programs, and peer contact.
• Collaborate with other members of the Compliance and other teams to provide guidance and maintain open communication throughout the Bank. Ensure that Management, Team Members, and the Board of Directors have appropriate awareness of their responsibilities for ensuring compliance in their respective areas.
• Assist with the review of new programs, products, services, training modules, and systems, as directed, to ensure that they meet the requirements of applicable regulations.
• Review and revise the Bank's forms and disclosures for compliance with applicable laws and regulations. Work with compliance vendors regarding the design and implementation of new forms, disclosures, etc.
• Proactively communicate with management and the credit/lending team to identify and resolve issues, concerns, errors, omissions, deadlines, and other potential concerns.

Compliance (this section is the same for all Bank Team Members)

• Review the Bank’s information security guidelines regularly and avoid activity that could expose the Bank to malware, scams, and fraud. Follow all guidelines for securing your accounts, access, systems, and information. Be proactive in identifying threats to information security and relay concerns to the information security team.
• Diligently protect confidential information and assist the Bank in ensuring that all confidential and sensitive information is handled appropriately.
• Maintain an active awareness and understanding of policies, procedures, designated authorities, regulations, and laws, including but not limited to, the Bank Secrecy Act, Anti-Money Laundering Act, Red Flags, Consumer Privacy, Fair Lending, other applicable lending laws, etc. Follow these at all times.
• Communicate openly with supervisors and other management about policies, procedures, work conduct, and job functions. Ask questions to clarify any uncertainty when issues arise.
• Address with your supervisor questions about suspected violations of policy and procedure, and other laws and guidelines, as outlined in the Code of Conduct, including but not limited to Bank Secrecy Act, Anti-Money Laundering Act, lending laws, etc.
• Participate in training sessions and policy updates as necessary. Assist with coordination of scheduling as appropriate.

Other (this section is the same for all Bank Team Members)

• Maintain focus and professionalism at work; reserve personal matters for personal time. Be teachable, flexible, manageable, approachable, and helpful.
• Work scheduled and other needed hours at the designated location(s).
• Assist Management with scheduling and other issues as directed.
• Accept additional work as needed and assist other managers or Team Members as needed.
• All Team Members should provide consistently positive, effective, helpful service to all customers, both internal and external.
• Management or Bank policy may revise, delete, or add responsibility as necessary.

## Qualifications

Requirements

• Required: High school diploma or equivalent
• Required: 1-2 Years Banking Compliance experience
• Preferred: BS Degree in Finance, or related field (example)
• Required: Understanding of compliance function and applicable guidelines and regulations

Activity (this section is the same for all Bank Team Members)

• Ability to operate office equipment, telephones, and computers
• Ability to communicate fluently in English, in person, in writing, and on the computer
• Ability to hear, speak, and understand verbal communication
• Ability to read, write, count, and perform basic math functions
• Ability to move head, shoulders, neck, and arms freely (e.g. operation of office equipment)
• Ability to use manual dexterity and fine manipulation for operating a keyboard, using equipment, filing, etc.
• Ability to lift up to 10 pounds, grasp, reach, and pull
• Ability to sit for long periods of time; standing and walking periodically
• Ability to think, remember, learn new information, and apply cognitive data to job functions
• Ability to assess and concentrate on mental and physical job tasks to see them to completion
• Ability to work with others to share information and solve problems

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| | **Compliance Specialist 1** | **Compliance Specialist 2** | **Compliance Specialist 3** |

| **Distinction of Duties** | Entry-level position; must be able to learn and handle all assigned activities and follow policies and procedures. Should have a functional knowledge of the compliance and regulatory functions. May focus on consumer or commercial loans, and should start learning other functions. | Experienced position; must know and use appropriate information and learning to complete tasks with competence, efficiency, and excellent service. Has some experience with most types of compliance. Is a leader on the team and helps others learn; understands compliance and related banking regulations | Advanced experience position; independently performs or leads more complex compliance reviews, provides guidance on regulatory interpretation and issue resolution, supports audit and examination responses, and assists with mentoring or training other compliance team members. |

| **Required** | - High school diploma or equivalent - 1-2 years of banking compliance experience - Knowledge of relevant banking/compliance regulations | - Required of Compliance Specialist 1 AND: - At least three (3) years of banking compliance experience, or equivalent other experience - Designation: Certified Regulatory Compliance Manager (CRCM) - Knowledge of all relevant banking/compliance regulations (e.g. HMDA, Flood, TILA, TRID, RESPA, SAFE Act, TISA, FCRA, EFT, Funds Availability, UDAAP etc.) - Must be able to review laws and regulations to apply appropriately to banking functions. | - Required of Compliance Specialist 2 AND: - At least five (5) years of banking compliance experience, or equivalent other experience - Must be able to review laws and regulations to apply appropriately to banking functions and guide others accordingly. - Experience training other Team Members in the compliance role - Experience assisting management with complicated compliance issues. |

| **Preferred** | - 3+ years of bank compliance experience - Designation: Certified Regulatory Compliance Manager (CRCM) - Knowledge of all relevant banking/compliance regulations (e.g. HMDA, Flood, TILA, TRID, RESPA, SAFE Act, TISA, FCRA, EFT, Funds Availability, UDAAP, etc. | - 4-5 years of bank compliance experience - 2-3 years of experience with credit, lending, operations, and other banking experience | - 5-7 years of bank compliance experience - Experience with credit, lending, operations, and other banking experience |