Lease Administration & Payment Specialist (12 Month Contract)

Description

Tesla sets the bar for what a trustworthy & resilient charging network can be. The Charging Operations team ensures that Tesla continues to deliver the best possible charging customer experience through proactive engagement and growth of the global charging <network.As> a Lease Administrator you'll work within the APAC Charging Operations team based in APAC headquarters. This role is responsible for maintaining lease data accuracy, lease compliance items and reporting for our operating network. You’ll specialize in fast-paced, high-volume administration, task-oriented processing of lease obligations, including reporting, lease processing, data accuracy, contact management, creative problem solving and driving innovation. This role involves working closely with key internal stakeholders such as Legal, the Project Development teams, AR/AP, Tools and Analytics, in addition to external stakeholders such as Charging site hosts.

Responsibilities

Maintain accuracy of our lease management system for our operating network of sites, including data analysis, critical date management, creating process flows, Standard Operating Procedures (SOPs), and Service Level Agreements (SLAs)

Manage and maintain lease obligations, such as one-time, monthly, quarterly, yearly, and ad-hoc required reports, payments, collections, insurance obligations, and issuing legal notices, in addition to other key responsibilities

Oversee and facilitate agreements for processing, such as tracking status, locating missing leases, and facilitating approvals

Contact Management of shared ticketing inbox, including serving as the Charging first point of contact for all Lease Management communication, creating templatized responses, and assigns tickets

Drive efficiency and process improvements with internal systems and stakeholders, such as automation, intermediate and long-term creative solutions

Work closely with Accounts Payables and Supplier teams to facilitate payments, including onboarding external stakeholders, validating and maintaining rent schedule accuracy, completing reconciliations, supporting internal and external stakeholder requests, driving efficiency and creating process flows.

Act as charging team liaison between internal and external stakeholders for Insurance obligations and requests, including issuing Certificates of Currency (COC), maintaining COC accuracy, and coordinate non-standard requests.

Requirements

• Bachelor's degree in a relevant field of study, or equivalent
• Impeccable attention to detail and an eye for efficiency
• Experience coordinating in fast-paced environments and teams
• Superb organizational skills with strong multi-tasking abilities
• Focused personality while maintain a flexible attitude towards critical tasks
• Previous experience work in real estate or lease administration is preferred but not required
• Previous experience working with accounts payable and/or accounts receivable is preferred but not required

Proficient with Microsoft Outlook, Excel, PowerPoint, Word

Proficient in Power Automate preferred, but not required

Compensation & Benefits

Benefits

In addition to a competitive compensation package, Tesla Australia & New Zealand is pleased to offer the following benefits for permanent employees:
Employee Stock Purchase Plan (ESPP) - Purchase Tesla stock twice per year at a 15% discount
Parental leave (no minimum employment period)
Primary carers – 18 weeks at full pay or 36 weeks half pay
Secondary carers – 6 weeks full pay
Miscarriage leave - 10 days

Employee Vehicle Loan Program

• Novated Leasing (AU only)
• Employee Vehicle Finance program (AU only) - Tesla subsidises your loan interest
• Well-being Fund – An annual allowance of $950 USD for all employees to support their well-being in ways that are meaningful to them
• Health insurance discounts (AU only)
• Bike to work – $10 per day if you cycle to work
• Employee Assistance Program - Free and confidential counselling for all staff and their families

Annual Flu Vaccines

Birthday Leave, Cultural Significance Leave and Volunteer Leave

Some eligibility criteria may apply, benefits detailed above are subject to change / withdrawal at Tesla’s discretion with no prior notice.