Executive Assistant

Join Clair, a fast-growing startup, as an Executive Assistant to the CEO. This role goes beyond traditional calendar management, requiring a proactive and detail-oriented individual to support strategic partnerships, fundraising conversations, and company leadership. You'll manage the CEO's complex calendar, coordinate meetings, prepare materials, and help maintain momentum across various stakeholders. This position offers a front-row seat to company-building and the opportunity to shape Clair's growth.

• Support the CEO in managing and optimizing their complex calendar and priorities, coordinating internal and external meetings across multiple stakeholders and time zones.
• Assist in driving scheduling across busy executives and external stakeholders, tracking meeting requests, follow-ups, and next steps.
• Create systems and processes that help the CEO operate more efficiently, maintaining organization across key initiatives and strategic projects.
• If you're highly organized, relentlessly detail-oriented, proactive, and energized by helping a company grow, we'd love to meet you
• Strong written and verbal communication skills
• Ability to influence without authority and keep people accountable to deadlines
• Comfortable operating in a fast-paced startup environment with shifting priorities
• Experience coordinating complex calendars and external stakeholder meetings
• Strong judgment and discretion when handling sensitive information
• Willingness to occasionally travel and support company events as needed
• Previous experience supporting a Chief Revenue Officer, Head of Sales, Founder-led sales organization, or similarly customer-facing executive is required
• Highly proactive and able to work independently
• 4+ years of Executive Assistant experience supporting senior executives
• Exceptional organizational skills and attention to detail
• Love being the person who knows what's happening before everyone else does
• Get satisfaction from turning chaos into order
• Enjoy working alongside ambitious people building something meaningful
• Take pride in being incredibly organized
• View every problem as solvable with the right amount of persistence and creativity
• Aren't afraid to send the follow-up, ask the hard question, or push for an answer