Office & Facilities Manager

Join our team as an Office & Facilities Manager, where you will serve as the administrative hub of our manufacturing facility. You will coordinate across operations, leadership, human resources, accounting, vendors, and employees. Your responsibilities will include managing day-to-day office operations, supporting HR functions, assisting with financial administration, managing purchasing and vendor relationships, supporting manufacturing and compliance efforts, coordinating facility maintenance, and providing executive and leadership support. The ideal candidate will have 3-5 years of progressive office management or administrative experience, preferably in a manufacturing or industrial environment.

• Coordinating and managing day-to-day office operations, including administrative staff and reception functions.
• Assisting with employee onboarding and offboarding, supporting employee engagement activities, and coordinating company-wide communications.
• Managing office supplies, equipment, mail, shipping, and package distribution, and coordinating vendor services and managing service agreements.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field; or equivalent combination of education and experience
• Ability to handle confidential information with discretion and professionalism
• Proficiency in Microsoft Office and common business software applications
• Basic understanding of HR processes, accounting principles, and safety compliance practices
• Detail-oriented with strong problem-solving skills
• Strong organizational, communication, and interpersonal skills
• Ability to build effective working relationships across all levels of the organization
• Ability to read, write, and speak English
• Strong organizational and time management skills with the ability to prioritize competing demands
• Excellent written and verbal communication skills
• Demonstrated ability to manage multiple priorities in a fast-paced environment
• Minimum 3–5 years of progressive office management or administrative experience, preferably in a manufacturing, industrial, or facilities environment
• Familiarity with HRIS systems
• Working knowledge of OSHA record keeping requirements and safety documentation
• Experience in a manufacturing or industrial environment
• Experience with vendor management and procurement processes
• Bilingual in English and Spanish