Recruiting Coordinator

Join Normal as a Recruiting Coordinator, where you will be the operational backbone of our hiring process. You will manage interview scheduling, maintain our applicant tracking system, and support our Head of Talent with various tasks. This is a hands-on role with opportunities for growth in recruiting operations.

• As a Recruiting Coordinator, you will be responsible for the operational backbone of the hiring process, ensuring that every candidate moves smoothly through the recruitment pipeline.
• You will manage interview scheduling and coordination, maintain accurate candidate data in the applicant tracking system, and produce recurring reports for the talent team.
• You will support the Head of Talent on special projects, document processes, and use automation and AI tools to improve efficiency in the recruiting operation.
• Ownership and low ego: you care more about the process working than about who gets the credit, and you are as happy building a Notion guide as you are solving a last-minute scheduling scramble
• Highly organized and relentless about detail: you track dozens of candidates, interviews, and threads at once across multiple time zones and do not let a single one drop
• Proactive communication as a default: you push updates before anyone asks, flag problems while they are small, and close the loop without being chased
• Real comfort working inside an applicant tracking system: you have maintained pipelines, stages, and templates in Ashby or a comparable ATS, and you like it when the system is clean
• Experience in recruiting coordination or recruiting operations, ideally in a high-volume or technical hiring environment: you have owned scheduling and ATS work for a busy team and know what it takes to keep it from falling apart
• Comfort coordinating across time zones, including off-hours flexibility when a global candidate needs to be scheduled quickly: a great process for a candidate in Seoul looks different from one in San Francisco
• Hands-on experience with Ashby specifically, including reporting and offer configuration
• Experience supporting hiring in a startup or high-growth technical environment
• Familiarity with the tools Normal's talent team uses day to day, including Slack, Notion, Fireflies, and Google Workspace
• Experience coordinating global or APAC hiring across time zones