Workplace Coordinator

Join our team as a Workplace Coordinator, where you will play a critical role in maintaining a polished, high-functioning, and welcoming workplace environment. You will support daily operations, events, vendor management, space planning, employee experience, and compliance across the local studio, and may also provide remote support to regional sites. Your responsibilities will include serving as the primary point of contact for day-to-day facility upkeep, managing vendors and contractors, supporting in-office events, maintaining accurate documentation and compliance logs, and responding to building emergencies.

• Servir como el punto de contacto principal para el mantenimiento y las solicitudes de servicio de las instalaciones, asegurando la resolución y el seguimiento.
• Coordinar y supervisar a los proveedores y contratistas para el mantenimiento, las reparaciones y las reconfiguraciones de la oficina, asegurando el cumplimiento de los SLA.
• Proporcionar apoyo para eventos en la oficina, incluyendo la configuración de AV, el catering, la disposición de las salas, la señalización y las comunicaciones del evento.
• Strong multitasking, time management, and problem-solving skills
• Proficient with Google Workspace and Microsoft Office; familiar with helpdesk systems and tools like Service Now, Slack, Office Space, etc
• Proven experience managing vendors, budgets, and workplace events
• 2–4 years’ experience in a facilities, workplace operations, or hospitality-related role
• Calm under pressure, adaptable, highly service-oriented, and detail-focused
• Communication: Communicates clearly and professionally with all levels, tailoring tone and message to the audience
• Problem Solving: Applies judgment and sound decision-making to resolve operational issues. Recommends improvements and implements best practices
• Initiative: Proactively identifies issues and opportunities. Drives continuous improvement in service quality and operations
• Collaboration: Builds strong partnerships with vendors, internal stakeholders, and global colleagues. Comfortable navigating multiple workstreams and conflicting priorities
• Execution & Delivery: Operates with increasing autonomy to manage workstreams, with light oversight from senior team members. Delivers consistent outcomes across a variety of responsibilities