Office Coordinator

Join Adyen, a global payment company, as an Office Coordinator in our San Francisco office. You will play a vital role in ensuring a seamless and welcoming environment for all employees. Your responsibilities will include vendor management, facilities support, process improvement, expense tracking, project support, sustainability initiatives, event support, and safety and security support. You should have a minimum of 4 years of experience in a similar role, with a background in office management and workplace operations.

• Assister à la gestion des opérations quotidiennes du bureau, y compris la gestion des fournisseurs, le suivi des tickets de maintenance et la coordination avec les équipes internes.
• Participer à l'amélioration des processus opérationnels du bureau, en identifiant les domaines à améliorer et en collaborant avec l'équipe pour mettre en œuvre des processus mis à jour.
• Fournir un soutien logistique et administratif pour des projets de bureau à grande échelle, y compris la planification, la coordination et l'exécution.
• Approachable and Personable: You are someone who thrives on building relationships, whether welcoming visitors to the office, addressing employee inquiries, or giving constructive feedback on office-related matters
• Collaborative Team Player: You believe in the power of teamwork and putting collective goals ahead of individual ego. You communicate effectively and enjoy working within a diverse, global team
• Highly Organized: You excel in fast-paced environments, balancing multiple tasks at once, and ensuring everything is running smoothly. Your attention to detail is key to making sure nothing slips through the cracks
• Proactive Problem Solver: You take initiative, thinking ahead and making decisions when necessary, while maintaining a positive, solution-oriented attitude
• Hands-On and Detail-Oriented: Whether you're organizing an office event or troubleshooting an operational issue, you are hands-on and take pride in ensuring everything is executed to the highest standard
• Flexible & Adaptable: With a global mindset, you’re comfortable working across cultures, time zones, and changing circumstances. You embrace challenges with a can-do attitude
• A minimum of 4 years experience in a similar role, with a background in office management and workplace operations
• Vendor management experience working with a variety of infrastructure service providers
• Proven ability to manage projects and work collaboratively across teams, ensuring alignment and seamless execution
• On-site presence: This is an office-based role, requiring a daily presence in our Chicago location - 5 days per week