Administrative & Office Assistant

Join our team as an Administrative & Office Assistant, where you will be responsible for day-to-day office operations, enhancing the new hire onboarding experience, coordinating our office move, assisting executives with calendar management and travel arrangements, and supporting the People Team with ATS administration. This is a dynamic role perfect for someone who thrives in a fast-paced environment and loves variety.

• Gérer les opérations quotidiennes du bureau, y compris la commande et le réapprovisionnement des fournitures.
• Travailler à améliorer l'expérience d'intégration des nouveaux employés, y compris l'envoi de matériel promotionnel.
• Assister les dirigeants dans la gestion de leur calendrier, les arrangements de voyage et la coordination des réunions.
• We are seeking a highly organized and proactive Administrative & Office Assistant to join our team
• The ideal candidate will have experience in a tech start-up environment and will be instrumental in keeping our office running smoothly while supporting recruiting coordination and executive scheduling
• This is a dynamic, jack-of-all-trades role perfect for someone who loves variety, takes initiative, and thrives in a fast-paced environment
• Experience with G-Suite, Google Calendar, Claude, Slack and various AI tools
• Proactive problem-solver who anticipates needs and acts before being asked
• 3+ years of experience in an office administration or Executive Assistant role at in a tech start-up environment
• 1+ years of experience in areas of office operations such as vendor management. liaising with property managers, ordering supplies, etc
• Comfortable managing multiple priorities simultaneously in a fast-moving environment
• Strong organizational and time management skills with exceptional attention to detail
• Excellent written and verbal communication skills; professional and personable with all levels of staff and candidates
• No-task-too-small attitude with a collaborative, team-first mindset
• Familiarity with ATS platforms (e.g., Greenhouse) is a plus