Executive Assistant

Join Moonbug, a global entertainment company, as an Executive Assistant. In this role, you will provide direct administrative support to the CCO and VP of Brand Partnerships, manage complex calendars, coordinate extensive travel, track expenses, and prepare for meetings. You will also serve as a liaison between executives and stakeholders, research and integrate AI tools, and oversee daily office operations. The ideal candidate will have 3+ years of experience in executive support, office management, or project coordination, and a strong interest in using AI tools to drive efficiencies. - Provide direct administrative support to the CCO and VP of Brand Partnerships, including complex calendar management, extensive travel coordination, expense tracking, and meeting preparation. - Serve as a liaison between executives and stakeholders, ensuring clear communication and follow-through on key initiatives. - Research and integrate AI tools and digital workflows to automate routine tasks, streamline scheduling, and improve overall organizational efficiency. - Exceptional multitasking skills with a "no task too small" mentality - A passion for creativity, collaboration, and contributing to a high-performing global team - Experience coordinating complex travel logistics (TravelPerk experience is a plus) and high-impact meetings/events - Mastery of Google Workspace and Microsoft Office; experience with project management tools (e.g., Asana, Slack, ) - Experience: 3+ years of experience in executive support, office management, or project coordination - Excellent written and verbal communication skills; able to represent senior leaders with professionalism and discretion - Previous on-desk assistant experience at a talent agency is strongly preferred, demonstrating the ability to handle a high-volume, fast-paced desk - AI & Tech Savvy: A strong interest or proficiency in using AI tools (e.g., ChatGPT, , specialized scheduling plugins) to drive efficiencies - A positive, proactive attitude with the proven ability to anticipate needs and take initiative without constant direction