Senior Executive Assistant

Join our Health Division as a Senior Executive Assistant, providing advanced administrative and project management support to senior executives. This role requires excellent judgment, time management, and discretion, as well as extensive knowledge of organization operations and procedures. Responsibilities include managing calendars and email requests, coordinating meetings, assisting with special projects, managing travel arrangements, and maintaining files. A high school degree is required, with a college degree or higher education courses preferred. Candidates should have 5+ years of experience as an executive assistant in a global corporation or professional services organization.

• Assurer un soutien administratif et de gestion de projet avancé aux dirigeants de l'équipe de direction de la division de la santé, en utilisant un jugement, une gestion du temps et une discrétion excellents.
• Gérer les calendriers et les demandes de courriels, en veillant à ce qu'ils reçoivent une attention et des réponses en temps opportun, en utilisant votre compréhension des priorités.
• Gérer tous les aspects logistiques des réunions internes et externes, en préparant les ordres du jour et en obtenant des documents d'information de qualité et en temps voulu.
• High School Degree required; College degree or higher education courses are a plus
• Demonstrated experience requiring excellent planning, organizational and time management skills
• High proficiency in Microsoft Office suite including Outlook, Teams, Word, Excel and PowerPoint
• Experience in learning new technologies and managing large volumes of information, distribution lists
• Experience in a large, matrixed environment, a huge plus
• Experience with project support “best practices & disciplines”
• 5+ years experience as an Executive Assistant to levels VP and above in a global corporation or other professional services organization working across multiple time zones
• Strong communication skills (verbal and written) with an ability to follow instructions from multiple leaders with different management styles to promote good relations
• Solid relationship-building skills to develop networks both within our highly matrixed global company and externally
• Good business discretion and awareness with sensitivity to handling highly confidential information
• Completes operational or administrative work without clear guidelines based on prior experience
• Excellent attention to detail, working to consistently deliver to a high standard
• Strong technical and problem-solving skills. Naturally proactive in learning new technologies and staying on top of projects
• Strong multitasker with demonstrated success working in high stress environments for multiple executive leaders
• Excellent organizational, judgment, planning and problem-solving skills, including a proactive approach to working in a matrixed environment with key stakeholders, partners, and clients
• A professional and proactive approach, with the ability to prioritize and adapt to changing demands; ability to work within tight deadlines and deliver on time
• Strong client service focus in dealing with both external and internal clients, displaying an image of professionalism, discretion, and integrity
• Adapt and modifies established processes and practices to anticipate recurring operational or administrative issues and problems, enabling others to resolve issues independently and collaborating across the organization for immediate support
• Proactively learns and trains others to use workplace/ office technology tied to core responsibilities and Executives
• Ability to juggle time zones including department that operates within different time zones; Strong professional attitude toward the job including the ability and flexibility to work after hours as may be needed