Senior Executive Talent Coordinator

Join our fast-paced company as a Senior Talent Coordinator (Executive Search). In this hybrid role based in San Francisco, you will own the end-to-end coordination experience for our most senior roles, combining recruiting operations, executive coordination, and office operations support. You will be the main point of contact for executive candidates, manage all logistical details for in-person interview days, and contribute to a positive office environment. This role requires exceptional organizational skills, a proactive mindset, and a track record of delivering high-quality service.

• Koordinieren Sie den gesamten Zeitplan für alle Interviews auf Direktor-Ebene und darüber hinaus, einschließlich komplexer virtueller Schleifen über mehrere Zeitzonen hinweg.
• Seien Sie der Hauptansprechpartner für Führungskräfte während des gesamten Planungs- und Interviewprozesses und bieten Sie zeitnahe, professionelle und herzliche Kommunikation.
• Übernehmen Sie die Verantwortung für die Aufrechterhaltung akkurater Aufzeichnungen in unserem ATS und den Planungstools, verfolgen Sie die Einzelheiten der Interviews, Fristen für Feedback und Nachverfolgungen.
• Exceptional organizational skills and attention to detail, with the ability to manage multiple active interview processes simultaneously without details falling through the cracks
• A proactive, solutions-oriented mindset and the ability to work with a high degree of autonomy
• Proficiency with modern scheduling and ATS tools (experience with Ashby is a huge plus!)
• Comfort operating in a fast-paced environment where priorities — and even the processes themselves — can shift; our team has rebuilt our hiring playbook in the last few months and continues to iterate
• Flexibility to occasionally adjust availability based on candidate time zones or urgent scheduling needs
• A track record of delivering white-glove service and holding a genuinely high bar for the candidate or client experience
• Curiosity around AI and willingness to test use cases for AI to increase efficiency and productivity
• 3+ years of experience in recruiting operations, recruiting coordination, executive coordination, or a comparable high-volume scheduling role, ideally supporting senior stakeholders
• Strong communication skills, both written and verbal, with a professional and approachable presence in all interactions
• Hands-on operations experience is required — this role owns real operational scope, not just recruiting logistics
• Comfort with ambiguity — able to take an unformed or evolving ask and run with it without needing a lot of hand-holding